Minutes / Agenda – June 24th 2008
Agenda
Public Forum
42. To accept apologies
43. To receive declarations of interest
44. To approve minutes of meetings 27 May 2008
45. To raise matters arising from meetings 27 May 2008
46. To fill the outstanding positions on Committees and Council representatives
Public Safety
1 vacancy.
Gloucestershire Playing Fields Committee
1 vacancy
The Halls Charity
Councillors Elsmore, C Lusty, Thorne and 1 vacancy
47. To decide on the production of a Coleford Town Guide
Presentation by Tim Pearce
48. To decide on the response to the FoDDC Off Street Car parking Management  Future Plans consultation
49. To agree to the change of payroll provider to Makinson & Co of Lydney
50. To agree to amendment to standing Orders that minutes of Council meetings held in committee should not be placed into the public domain until they have been approved by Council.
51. To agree that the Council pass £5000.00 to the Coleford Partnership for the future Community Enterprise Centre.
52. To give permission to the Coleford Literary Festival to run events in the town centre area.
53. To agree to a further training day for all councillors and office staff.
54. To agree to the recommendation of the in house auditors
55. To agree the recommendations of the Amenities Committee
56. To agree the recommendations of the Finance & Office Committee
57. To note the decisions of the Planning Committee
58. To note reports from members (for information only)
59. To note reports from District and County Councillors (for information only)
60. To note correspondence (for information only, see attached list)
61. To agree payments (see attached list)
Minutes
At the Monthly Meeting of the Coleford Town Council held at the Town House, Lords Hill Walk, Coleford on Tuesday 24th June 2008, there were present:
Councillor Mrs S Merrikin (Mayor)
Mr C Howell (Deputy Mayor)
Mr D Atherley
Mr C Elsmore
Also present:
County Councillors Mrs G Bensted
Mr D Riley
PUBLIC FORUM
There were no questions during the Public Forum.
42. APOLOGIES
Apologies were received from Cllrs C Lusty, H Lusty, Phelps, Thorne, Weston, Kay and Collins. Also from County Councillor Chamberlain
Cllrs Allaway- Martin and Nicholson gave no apology
As 5 councillors are required to form a quorum and only 4 were present, it was not possible to conduct the decision-making business on the agenda. These items were held over until the next meeting to be held on Tuesday 8th July.
43. COLEFORD TOWN GUIDE, PRESENTATION BY MR PEARCE
The Mayor invited Mr Pearce to give a presentation to those councillors present.
Mr Pearce distributed a number of copies of guides he already had in production for other towns. He said the guides were funded through advertising. They were seen as guides for both local people and for visitors. He anticipated producing 8000 copies for Coleford with 6500 being distributed locally and the remainder used for visitors or for those looking to move to the Coleford area.
The guide would be renewed every two years and once in circulation would represent good value for local businesses. Mr Pearce said that the guide would be produced in close relationship with the Council and would have the opportunity to proof read and approve the draft. The Council would receive a mention on the front cover and would include its views. Mr Pearce welcomed input for historical background from local groups and societies.
Although the guide was not printed on recycled paper it came from renewable resources which were explained in the guide enabled it to have a high quality finish.
Discussing distribution networks, councillors thought it would be possible to use local girl guides. In return Mr Pearce said he could offer the Guides a free advert.
Mr Pearce said that it would take about three months to produce the guide from the date it was decided to go ahead.
The Mayor thanked Mr Pearce for his presentation and said the Council would respond to him after discussion at the next full council meeting.
Before closing the meeting, Councillors discussed the presentation to be held at the Area Partnership on Friday 26th June which will focus on the floodwater problems in the Coleford area. It was agreed that Councillors Atherley, Elsmore and Howell would attend.
DATE OF NEXT MEETING
The next meeting will be held on Tuesday 8th July at 7.00pm.
The meeting closed at .735pm
