Minutes And Agenda From 2007
2007
January 30th Monthly Town Council Meeting
Agenda
Apologies
Declaration of Interests
Public Forum Marilyn Cox Coleford Partnership
Coleford Community Enterprise Centre
Approval of Minutes of meeting held on Tuesday 12 December 2006
113. Matters arising
114. Explore magazine
115. Annual Events Leaflet
116. Public Art Sponsorship
117. Coleford Town Clock
118. Coleford in Bloom
119. Newsletter
120. Standing Orders Sub Committee Remits
121. Requests to use the Town Centre
a The Forge
b Christian Aid
122. Coleford Town Fun Day request for Donation
123. FoDDC Regeneration Services Value for Money Survey
124. FoDDC Equality Scheme & Draft Social Inclusion Policy
125. Consultation on Amendments to the Model Code of Conduct i
126. Members Reports
127. Sub Committees
a. Planning
b. Burial
c. Amenities
128. Correspondence
129. Payments
Minutes
At the Monthly Meeting of the Coleford Town Council held at the Town House, Lords Hill Walk, Coleford on Tuesday 30th January 2007, there were present:
Councillor Mr C Elsmore (Mayor)
Mrs J Baynham
Mrs H Lusty
Mrs J Marrott
Mrs S Merrikin
Mr N Penny
Mr M Weston
APOLOGIES
Apologies were received from Cllrs Allaway-Martin, Atherley, Kay, Lacey, C Lusty and Phelps and County Councillor P Chamberlain.
DECLARATIONS OF INTEREST
Cllrs Baynham and Marrott declared interests in the item relating to the Community Centre to be discussed during the public forum.
PUBLIC FORUM
Marilyn Cox gave members a presentation on behalf of the Coleford Area Partnership on progress on the proposed Coleford Community Centre. A timetable was circulated which showed the target dates for discussions and events over the next month.
A design plan of the building as well as a planning application will be available for the Town Council to view shortly. A date of Saturday 10th February 2007 at 9.30am was set aside for Councillors to discuss this.
All being well, funding will be in place for construction to begin in April 2007 with completion scheduled to take 12-15 months.
Marilyn Cox invited the Council to consider and decide how much space it would require at the Coleford Community Enterprise Centre. Details of the level of rent will be determined as part of the management process over the coming months.
APPROVAL OF MINUTES OF PREVIOUS MEETING
It was proposed that the minutes of the meeting held on 12th December be accepted as an accurate record of that meeting.
Proposed: Cllr Penny Seconded: Cllr Merrikin
113. MATTERS ARISING
Item 102, 2nd para: The Clerk reported that the County Council have reimbursed the cost of works to the town centre tree.
The Clerk confirmed that the Town Council has a responsibility to carry out regular risk assessments on all land for which it is responsible, including trees. There appears to be no record of such an assessment being carried out so far.
Members agreed that a risk assessment should be carried out and that it must be undertaken by a suitably qualified person.
114. EXPLORE MAGAZINE
Cllr Marrott presented a proof of the page to be placed in the Explore magazine that had been received. It was proposed that approval be given for printing and payment of the account.
Proposed: Cllr Penny Seconded: Cllr H Lusty
115. ANNUAL EVENTS LEAFLET
Cllr Marrott reported that she was still awaiting the final proof of the leaflet.
116. PUBLIC ARTS SPONSORSHIP
Cllr Marrott reported that she had not received any further information on this topic.
117. COLEFORD TOWN CLOCK
Members noted the report which detailed the state of the town clock following its recent breakdown. Members also noted the proposal that Smiths of Derby be employed to clean and repair the clock at a cost of £1,550 and be awarded an annual maintenance and servicing contract at a cost of £195 p.a., subject to conditions. It was agreed that the Council should contact Mr Gibb who currently services the clock and cease his services but thank him for his past service. It was also agreed that he should be asked about the damage which occurred to the clock last year.
Proposed: Cllr Penny Seconded: Cllr Weston
On a more general point, it was agreed that the Council should review all its existing contracts to ensure that their terms and conditions were fully understood by all parties and revise them where necessary.
118. COLEFORD IN BLOOM
Members noted the need to plan early for this year’s planting schemes. It was agreed to hold a meeting of the members of the 2006 Working Party with a remit to invite local traders to become involved.
119. NEWSLETTER
Members noted that many of the Council’s newsletters still remained to be delivered. Cllr Merrikin said that she would contact the local Girl Guides again to see if they can help at half term by which time the evenings will be lighter.
120. STANDING ORDERS
Members considered the remits for the Amenities and Office and Finance Sub Committees proposed that they be adopted. It was requested that the outstanding remits be available for acceptance at the next council meeting
Proposed: Cllr H Lusty Seconded: Cllr Weston
121. REQUESTS TO USE THE TOWN CENTRE
a) The Forge
Members noted and agreed a request from The Forge to use the centre of Coleford for an event.
Proposed: Cllr Penny Seconded: Cllr Merrikin
b) Christian Aid
Cllr H Lusty declared an interest in this item. Members noted and agreed a request from Christian Aid to use the centre of Coleford for an event.
Proposed: Cllr Penny Seconded: Cllr Marrott
122. COLEFORD TOWN FUN DAY DONATION REQUEST
Cllr. H Lusty declared an interest in this item.
Members considered a request for a donation from the organisers of the Coleford Town Fun Day and decided to refer the matter to the Amenities sub- Committee for further consideration.
123. FODDC REGENERATION SERVICES VALUE FOR MONEY SURVEY
The Clerk informed members that the deadline for consultation had been extended to 10th February and a copy of the document was available for inspection in the office.
124. FODDC EQUALITY SCHEME AND DRAFT SOCIALEXCLUSION POLICY
The Clerk informed members that a copy of the draft document was available in the office.
125. CONSULTATION ON AMENDMENTS TO THE MODEL CODE OF CONDUCT
Members noted the consultation process and were informed by the Clerk that a copy of the document was available for comment in the office.
126. MEMBER REPORTS
Cllr Weston reported that he had attended a meeting of the Coleford Town Lights Committee. A number of vacancies have arisen on the Committee and a meeting was requested with the Council to discuss ways in which these vacancies could be filled. Members agreed to refer the matter to the Amenities sub-Committee with a view to holding a public meeting early in March.
Proposed: Cllr Penny Seconded: Cllr Merrikin
Cllr Baynham provided members with an update on the latest developments relating to Primary Healthcare Trusts and asked members to engage with the current consultation process on options for the future management of the Trusts.
Cllr Marrott asked members to note that it would be Coleford’s turn to host the next meeting of the Market Town Forum on 10th May 2007.
Cllr Merrikin made members aware of the implications of staff redundancies and the impact of this on day Care Centres. Members noted the position with concern.
Cllr Penny informed members about an alcohol-free music event which would be held for young people at the Angel Hotel over the half-term period.
Cllr H Lusty reported that, although the metal plate within the curtilage of Newland Street had been raised for inspection, it had not been replaced correctly.
Cllr H Lusty advised members that following the town centre floods in August, it was possible for residents and traders to claim compensation for sewage flooding. The Clerk will obtain leaflets which provide more information. Cllr H Lusty said that Mark Harper MP had promised to follow up concerns with OFWAT. It was currently anticipated that remedial work would not be carried out before 2010.
127. SUB COMMITTEES
a) Planning
Members considered the minutes of the Planning sub-Committee meeting held on 9th January 2007 and approved the recommendations.
Proposed: Cllr Penny Seconded: Cllr Weston
Members considered and approved the recommendations made by the Planning sub-Committee meeting held on 30th January 2007.
Proposed: Cllr Baynham Seconded: Cllr H Lusty
b) Burial
Members noted that the recent planned meeting of the Burial sub- Committee did not take place due to poor attendance. A further meeting would be held shortly.
c) Amenities
Members noted that the next meeting of the Amenities sub-Committee would be held on 13th February 2007.
128. CORRESPONDENCE
Members noted a request for a Councillor to attend a meeting with Pupils at Lakers School. Cllr Marrott agreed to take up the invitation.
Members noted and agreed a request to send a letter of support for the continuation of a Credit Union in the Coleford area. Cllr H Lusty declared an interest in this item.
Proposed: Cllr Marrott Seconded: Cllr Penny
129. PAYMENTS
Members noted and agreed payments to be made for the month of January 2007.
The meeting closed at 8.20pm
February 27th Monthly Town Council Meeting Â
Agenda
Apologies
Declaration of Interests
Public Forum
Approval of Minutes of meeting held on Tuesday 30 January 2007
130. Matters arising
131. Sunny Bank Bus shelter
132. King George V Playing Field Football Team charges
133. FoDDC Play Strategy Questionnaire
134. Parish Elections 2007
135. Standing Orders Sub Committee Remits
136. Sub Committees
a. Planning
b. Burial
c. Amenities
137. Correspondence
138. Payments
Minutes
At the Monthly Meeting of the Coleford Town Council held at the Town House, Lords Hill Walk, Coleford on Tuesday 27th February 2007, there were present:
Councillor Mr D Atherley (Deputy Mayor)
Mrs J Baynham
Mr C Lusty
Mrs H Lusty
Mrs J Marrott
Mrs S Merrikin
Mr N Penny
Also present:
District Councillor Mrs P Evans
County Councillors Mr P Chamberlain
APOLOGIES
Apologies were received from Cllrs Elsmore, Allaway-Martin, Kay, Lacey, Phelps and Weston.
District Cllr Bensted
DECLARATIONS OF INTEREST
Cllr Merrikin said that, after discussion with the Clerk, she realised that it would have been prudent to make a declaration of interest before presenting her members report at the last meeting. She apologised for not doing so and for the concerns that this oversight may have caused. She advised members that her report contained information which had been in the public domain since early January 2007.
PUBLIC FORUM
There were no members of the public present.
APPROVAL OF MINUTES OF PREVIOUS MEETING
Cllr Merrikin expressed her concerns that the minutes did not fully reflect the impact of the County Council’s consultation document on the future of Mental Health provision of Day Care and Drop-in Centres. A graph in the consultation document showed that the Forest had been allocated £73,000 for a future drop-in centre whilst Gloucester City and the North Cotswolds had been allocated £100,000 each. Subject to this correction the minutes were approved as an accurate record of the meeting.
Proposed: Cllr Penny Seconded: Cllr Merrikin
130. MATTERS ARISING
As a result of the cancellation of the meeting scheduled for 10th February to discuss the new community enterprise centre, Cllr. Marrott asked if a date for a new meeting could be set. It was agreed that a meeting should be held at 9.30am on Saturday 10th March.
Cllr. C Lusty said that the metal plate outside the Baptist Church in Newland street carpark still represented a health and safety hazard and was concerned at the lack of action by the District Council. District Cllr Evans promised to take the matter up at District level and this would be followed up by a letter from the Town Council.
131. SUNNY BANK BUS SHELTER
The Clerk reported that the police were very pleased with the new shelter at Sunny Bank which doubled up as a facility for young people. There was a need to provide bus timetables and information for young people on the notice board in the shelter and the Clerk will contact the appropriate agencies for this.
In addition the cleaner had asked if something could be done about mud being washed into the shelter by rainwater. It was agreed that the Clerk should look at solutions to this problem.
132. KING GEORGE V FOOTBALL TEAM CHARGES
Cllr Merrikin reported that a request had been received to allow a Coleford Town Reserve football team to use the KGV Playing Field and facilities. However the team was new and did not have much sponsorship and requested a concession in the charges to help the reserve team to get off the ground. The Clerk advised that the current charges for use of the facilities by the first team was £150 a year. It was proposed that a 50% reduction should be granted to the reserve team and that this should be reviewed at the end of the season.
Proposed: Cllr Marrott Seconded: Cllr Penny
133. FoDDC PLAY STRATEGY QUESTIONNAIRE
The Clerk reported that a response was required by 19th March 2007. It was proposed that the questionnaire should be dealt with by the Amenities Committee and that the Council delegate authority for the Amenities Committee to reply on behalf of the Council as there will be insufficient time to bring the matter back before the Council.
Proposed: Cllr Marrott Seconded: Cllr Penny
134. PARISH ELECTIONS 2007
The Clerk reported that the timetable for nominations to stand for elections had been sent out. The deadline was 4th April 2007 and members wishing to stand could submit their names to the Clerk who would forward them to the Returning Officer or members could contact the District Council direct.
135. STANDING ORDERS
The Sub Committee were concerned that masons were not abiding by the regulations concerning the size of headstones. Members suggested that all local masons were contacted and the need to comply with the regulations was stressed and that Council would reserve the right for stones which did not comply to be removed and that stones could be brought to the office for inspection prior to being erected in the churchyard. That all masons unknown to the Council should be required to bring stones to the Council before installation
It was proposed that the remit of the Burial Sub Committee be accepted subject to this amendment.
Proposed: Cllr Penny Seconded: Cllr Merrikin
136. SUB COMMITTEES
a) Planning
It was proposed that the recommendations of the Planning Sub- Committee meetings held on 13th February and 27th February 2007 be accepted.
Proposed: Cllr C Lusty Seconded: Cllr H Lusty
b) Burial
Cllr Marrott requested that the minutes of the Burial Sub-Committee meeting be amended to show that she left the meeting at the end of item 3.
Members noted that a further request had been made by Mrs Sear regarding a bench in memory of the late Mr Creed to be reconsidered again as the family were very unhappy about the proposed position.
It was noted that the Council had already considered this matter on 2 occasions and whilst the Council had every sympathy with the family it felt that the best compromise had been offered.
Proposed: Cllr: Marrott Seconded: Cllr Penny
The Council also agreed that the headstone placed against the wrong grave due to an error made many years ago should be moved at the Council’s expense and that a short rededication ceremony should be arranged in liaison with the family. The Council also agreed that due to the confusion the family should be offered a further plot at a nominal fee of 10% of the full cost. (£27.50)
Proposed: Cllr Penny Seconded: Cllr Merrikin
c) Amenities
Members noted that the town clock was now back in working order.
Cllr Penny reported that there had been little feedback on proposals for a play area at Sylvan Close but the majority of the feedback had raised concerns. The proposal was therefore to revert to a ground based play area with spray on games but that this needed to go to residents for further consultation.
Cllr Penny proposed that grants of £1000 be allocated to the 3 recreation grounds. The Committee commented on how impressed they were with the forward thinking plans of the Angus Buchanan Committee and requested that the cheque be raised but that prior to issuing the funds for the Bale and Coalway recreation grounds similar information is sought.
Cllr Merrikin reported that drainage at the bottom corner of the King George V playing field needed to be improved. The Clerk will attend to this.
Cllr Penny reported that the Amenities Committee had supported in principle an application for a grant towards the town fun day, but that more detail was required to support the application. Cllr H Lusty declared an interest in this item and said that further information would be available for the next meeting of the Amenities Sub-Committee.
Cllrs Penny and Merrikin expressed concern that a meeting had been called between the full Council and the members of the Town Christmas Lights Committee was incorrect as this matter fell within the remit of the Amenities Sub Committee. He expressed concern that if full council attended the meeting would be too unwieldy. It was proposed that a meeting be held between the Amenities Sub-Committee and the Town Christmas Lights Committee.
It was proposed that the minutes of the Amenities Sub-Committee be accepted.
Proposed: Cllr Baynham Seconded: Cllr Marrott
137. MEMBERS REPORTS
Cllr Penny reported that the under 18s event held on 22nd February had been very successful with around 250 young people attending and £750 had been raised for charity. It was proposed that further events be staged from time to time.
Cllr Evans highlighted the work carried out to tackle the tragic deaths on the roads in the Forest by the Road Safety Liaison Committee and recommended that the Council support its efforts in any way it can.
Cllr Chamberlain handed in to the Clerk a report produced by the Road Safety Officer of the County Council concerning the road safety problems at Palmers Flats. He expressed his dismay that the report said no action would be taken unless there was a serious accident. Cllr Chamberlain said he would contact the residents and suggest a petition be raised to help convince the authorities to take action to improve safety.
Cllr Marrott asked members to note the invitation to watch the film “An Inconvenient Truth†on 15th March at the District Council offices. Those wishing to attend needed to submit their names by 6th March.
Cllr Marrott highlighted the concerns expressed to her at the Market and Coastal Towns Initiative Conference that funding into local projects was being affected by government pressure to divert lottery funds towards the cost of providing the 2012 Olympic Games.
Cllr Baynham reported that the Community Hospital Bidding Group was looking at a number of different options for the future in the Forest. The next stage was to look at each of the options and attempt to come up with a hybrid solution containing the best of each option. Once that had been done there was lightly to be further public consultation.
Members expressed general concern at the apparent lack of knowledge displayed by the Mental Health Project Manager at a recent forum. Comments following the forum needed to be submitted by 31 March 2007. Members who had attended the forum agreed to collate their views for discussion at the next Council meeting before submitting a response.
The Deputy Mayor advised members that he had submitted a report for their consideration following a recent Police Consultation meeting.
Councillors Evans and Chamberlain left the meeting at 8.30pm
137. CORRESPONDENCE
It was proposed that a request from Churches Together to hold an event in the town centre on Good Friday 6th April should be approved.
Proposed: Cllr Marrott Seconded: Cllr Merrikin
Members agreed that the Council had no interest in a small strip of land at Coalway being offered for sale by the County Council.
The Clerk will circulate information to all councillors about changes proposed by the County Council to bus routes.
138. FINANCE
It was proposed that the list of payments for the month of February be accepted.
Proposed: Cllr Merrikin Seconded: Cllr H Lusty
The meeting closed at 8.45pm
March 27th Annual Parish Assembly
Agenda Parish Assembly
1. Present
2. Apologies
3. Mayors Report
4. Matters Arising From Previous Annual Assembly
March 2006
5. Matters Relating to Parish
Agenda Monthly Meeting
Apologies
Declaration of Interests
Public Forum
Approval of Minutes of meeting held on Tuesday 30 January 2007
140. Coleford Enterprise Centre
141. Matters Arising
142. Charity Teen Events
143. Vandalism at Pyarts Court
144. Location of Oak Tree Donated by Mary Cooke
145. FoDDC Local Government Framework Workshop
146. FoDDC Anti Social Behaviour Survey
147. Allowances for Councillors
148. Standing Orders Sub Committee Remits
149. Members Report
150. Sub Committees
a. Planning
b. Amenities
c. Public Safety
151. Correspondence
152. Payments
Minutes
At the Monthly Meeting of the Coleford Town Council held at the Town House, Lords Hill Walk, Coleford on Tuesday 27th March 2007, there were present:
Councillor Mr C Elsmore (Mayor)
Mr D Atherley (Deputy Mayor)
Mrs C Allaway-Martin
Mr M Lacey
Mr C Lusty
Mrs H Lusty
Mrs J Marrott
Mrs S Merrikin
Mr N Penny
Mr M Weston
Also Attending:
Inspector Steve Burnside, South Forest Gloucestershire Constabulary
APOLOGIES
Apologies were received from Cllrs Baynham, Kay and Phelps
DECLARATIONS OF INTEREST
Declarations of interest were made by Cllr Marrott (Item 140, Coleford Enterprise Centre), Cllr H Lusty (Item 150, Amenities) and Cllr Penny (Item 143, Charity Teen Events).
PUBLIC FORUM
There were no members of the public present.
APPROVAL OF MINUTES OF PREVIOUS MEETING
The minutes of the meeting held on 27th February 2007 were accepted as an accurate record and signed by the Mayor.
140. MATTERS ARISING
The Clerk reported the headstone on Mrs Millwater’s grave has now been moved to the correct position.
141. VANDALISM AT PYART COURT
Inspector Burnside welcomed the opportunity to attend the meeting and apologised that it was not possible to attend more regularly because of other commitments.
Inspector Burnside stressed the importance of the public reporting all incidents to the police. He said he was now aware of the concerns of both the public and the Council relating to vandalism and anti-social behaviour in the area around Pyart Court. However on checking incident records between 1st and 25th March 2007, he had found that out of 70 incidents reported, only 1 related to Pyart Court.
Investigations of previous incidents involving widespread litter had been found to be attributable to an animal, possibly a fox, which had been raiding bins put out by traders. This problem had been resolved after discussion with local traders. A further litter incident involving local youths had also been dealt with and some individuals were now helping with enquiries.
Cllr Marrott produced photographs of a recent extensive litter problem at Pyart Court. Inspector Burnside said the police were determined to deal with such incidents. He explained that the police treated vandalism and anti- social behaviour seriously because if they were ignored it often lead to more serious problems in the future.
The CCTV cameras in Coleford are now coming to the end of their useful life and it was hoped that they would be replaced by digital equipment which would speed up analysis enormously. Inspector Burnside said that local traders and the Council may be approached for sponsorship of the new equipment.
Inspector Burnside answered a number of members’ questions relating to the deployment and effectiveness of police resources. He said it was simply not possible with the resources available to provide the continual presence in many different locations that many people seemed to expect. Currently there were 5 officers available during the daytime in the south Forest and 2 at night. All officers were fully equipped to deal with incidents and had facilities to request backup if necessary. The number of Community Police Support Officers was increasing from 6 to 9 and then to 12 very soon.
The Mayor thanked Inspector Burnside for attending the meeting and for dealing with so many questions.
142. COLEFORD ENTERPRISE CENTRE
Members noted the request from the Coleford Area Partnership for a letter of support for the proposed Coleford Enterprise Centre. Support was key to receiving match funding for the project.
Cllr Lacey reminded the Council of the financial support it had given to this project over many years and members agreed to support the project in principal. However concern was aired that the ongoing decision would be the prerogative on the new Council after the May elections. It was agreed to reiterate the letter of support sent 12 months earlier. to urge the newly elected Council to continue support and also to request that the Council be closely involved in the design of the building.
Proposed: Cllr Lacey Seconded: Cllr H Lusty
143. CHARITY TEEN EVENTS
Cllr Penny reported that a recent event had gone down very well and the organisers wanted to take this forward by holding similar events on a regular basis, perhaps 6 a year. He requested that the Council consider contributing towards the funding of advertising the events. It was proposed and agreed that the Council contribute £300 to cover the advertising for 6 events during 2007/08.
Proposed: Cllr Lacey Seconded: Cllr Atherley
144. LOCATION OF OAK TREE DONATED BY MARY COOKE
Cllr Weston reported that a tree had been offered to the Council by Mrs Cooke. Members agreed that the tree should be moved to a location in the cemetery at an appropriate time.
145. LOCAL GOVERNMENT FRAMEWORK WORKSHOP
Members noted that the Workshop would be held on 16th April 2007 at the Forest Hills Golf Centre by the District Council and all Councillors were invited to attend.
146. ANTI SOCIAL BEHAVIOUR SURVEY
The Clerk reminded members that the survey forms had been circulated and requested that replies are sent to the Office as soon as possible.
147. ALLOWANCES FOR COUNCILLORS
Members noted that this topic related to expenses rather than allowances. Cllr H Lusty reminded members that the Council had a duty to pay expenses, such as for childcare, to allow elected members to attend meetings. It would be helpful to spread the information about this so that members of the public are not put off from standing by the cost of childcare etc.
148. STANDING ORDERS
Members noted and agreed the new Public Safety remit for Standing Orders
149 MEMBERS REPORTS
Cllr Marrott reported on attending the Seminar for Town and Parish Councils held on 6th March. While some aspects of the seminar had been disappointing, Cllr Marrott said that it would be well worth attending future meetings as the issues raised do get back to heads of departments at the County Council.
Cllr Weston reported an incident in which two elderly ladies had nearly been hit by a car at Sunnybank. It was agreed that the Clerk should report the incident to the Highways Department to strengthen the case for road-safety improvements.
Cllr Merrikin reported that all the Town Council leaflets had been distributed by the local Girl Guides. It was agreed that an official presentation of the payment to the Guides should be made at the Council Offices at 7.00pm on Tuesday 2nd April.
The Mayor reported that he had attended a meeting at Two Rivers Housing Association Disability Forum about the lack of parking for disabled drivers in Coleford. He has invited members of the Forum to walk around the town with him to look at disabled parking facilities during the summer months
150. SUB COMMITTEES
a) Planning
It was proposed that the recommendations of the Planning sub- Committee meetings held on 20th March and 27th March 2007 be accepted.
Proposed: Cllr Lacey Seconded: Cllr C Lusty
b) Amenities
Following a meeting with the Christmas Lights Committee it had been agreed that the committee was still happy to put up the lights so long as the Council was prepared to take over the organisational side of the process.
Members agreed that the Town Clock should be fitted with an automatic electronic timer at a cost of £4,650 and to take out an annual maintenance contract at a cost of £190 p.a.
Cllr Lacey raised some concern that Milkwall Village Hall were requesting funds from the recreation grants budget which had been traditionally used for playing recreational grounds. Cllr Marrott informed the Council that in excess of £7500.00 was needed by Milkwall Village Hall to bring the property up to an acceptable standard. It was proposed and agreed that Milkwall Village Hall should be granted £1000.00 and invited to apply for further funds from next years budget. It was proposed and agreed that £500.00 should be given to the Bale, The Angus Buchanan and Coalway recreational grounds from the 2005-6 recreational grants budget.
Proposed: Cllr Lacey Seconded: Cllr Atherley
Members noted the cost of a donation towards the Town Fun Day would be £545. It was proposed to accept the Amenities sub-Committee recommendation to pay the donation.
Proposed: Cllr Marrott Seconded: Cllr Allaway-Martin
151. CORRESPONDENCE
Members noted the response from the District Council in regard to the condition of the culvert at Newland Street car park. Members were concerned at the risk to public safety and the lack of action from the District Council. It was agreed that the Clerk should respond to the letter.
Members noted and approved a request for the Coleford Music Festival to use the Clock Tower during the event.
The Clerk informed members that representatives from the County Council will be present at the Clock Tower on 16th April to consult on proposed changes to bus timetables.
Cllr C Lusty informed members of an interesting workshop entitled “Energy Beyond Oil†which was due to be held in Coleford on Friday 30th March.
Cllr Marrott volunteered to attend a celebration to commemorate Young People Who Make a Difference to be held on 21st April.
Councillor Weston left the meeting at 8.55pm.
152. FINANCE
It was proposed that the list of payments for the month of February be accepted.
Proposed: Cllr Weston Seconded: Cllr Lacey
The public meeting closed at 9.00pm and the Council retired into Committee
Cllr Penny reported that in the past the Coleford Music Festival had paid an annual contribution of £2,000 towards the cost of policing the event. The Festival has now been asked to make a payment of £10,400 to cover the full cost of future events. It was agreed that the Council should write to the Police asking for the decision to be reconsidered.
The meeting closed at 9.05pm
April 24th  Monthly Town Council Meeting Â
Agenda
Agenda
Apologies
Declaration of Interests
Public Forum
Approval of Minutes of meeting held on Tuesday 27 March 2007
153. Matters Arising
154. Coleford Music Festival
155. Shop Mobility Project
156. Fence at Sylvan Close
157. Coleford in Bloom
158. Members Report
159. Sub Committees
a. Planning
b. Public Safety
160. Correspondence
161. Payments
Minutes
At the Monthly Meeting of the Coleford Town Council held at the Town House, Lords Hill Walk, Coleford on Tuesday 24th April 2007, there were present:
Councillor Mr C Elsmore (Mayor)
Mrs C Allaway-Martin
Mrs J Baynham
Mr M Lacey
Mr C Lusty
Mrs H Lusty
Mrs J Marrott
Mrs S Merrikin
Mr N Penny
APOLOGIES
Apologies were received from Cllrs Atherley, Kay, Phelps and Weston,
Inspector Burnside and County Councillor Chamberlain
DECLARATIONS OF INTEREST
Councillor Penny declared an interest in item 154.
Councillor Baynham declared an interest in Item 155.
PUBLIC FORUM
There were no members to deal with.
APPROVAL OF MINUTES OF PREVIOUS MEETING
The minutes of the meeting held on 27th March 2007 were accepted as an accurate record and signed by the Mayor.
153. MATTERS ARISING
There were no matters arising.
154. COLEFORD MUSIC FESTIVAL
The Coleford Music Festival had written requesting that the Town Council underwrite their event to the sum of £8000.00. Cllr Penny explained that discussion had been held with the Police and they had reduced their costs for policing from £10,000 to £3,000, negotiations were continuing with view to dispensing with the charge completely. However this had meant that fundraising had suffered. The festival committee were concerned that insufficient funds had been secured. The committee felt this problem was solvable but wanted to ensure they could meet all their outgoings.
Members agreed that the Council should underwrite the costs of the music festival a maximum of £8,000 and that repayment must be made within 12 months either as a lump sum or via a repayment plan.
Proposed: Cllr Merrikin Seconded: Cllr Lacey
An invitation had been extended to the Mayor to open the festival on 27th May.
155. SHOP MOBILITY PROJECT
Cllr Baynham reported that she had been offered a mobility scooter for use by local people. She has started to investigate the possibility of creating a shop mobility scheme in Coleford. She had spoken to Fairways Furnishings which do lend such scooters but only on a weekly basis. Members recognised the benefits but also the fact that safe storage and insurance would be necessary.
It was agreed that Cllr Baynham should make further enquiries to see what options were available.
156. FENCE AT SYLVAN CLOSE
The Clerk reported that the fence at Sylvan Close was falling down. It was proposed that the Council make the necessary repairs.
Proposed: Cllr Merrikin Seconded: Cllr Lacey
The Clerk will obtain quotes.
157. COLEFORD IN BLOOM
Cllr Marrott reported that the Market Towns Initiative was looking at helping to supply watering systems in St Johns Street and Gloucester Road. Coleford would have £4,000 to help with this. Members agreed that more needed to be done to involve local people and businesses in sponsoring and maintaining plants and baskets. It was suggested that the Council should liaise with Newent Town Council to learn from their sponsorship experience.
It was proposed that the quote for planting for this year should be accepted.
Proposed: Cllr Lacey Seconded: Cllr Merrikin
158. MEMBERS REPORTS
Cllr Marrott reported that an action plan had been produced by the Gloucestershire Market Towns Forum. She had requested that copies be sent to all Town Councillors and encouraged them to comment when they receive a copy.
The next meeting of the Forum will be in Coleford on 10th May and Cllr Marrott encouraged members to attend.
Cllr Marrott reported that complaints had been made that men were urinating in Spout Lane and requested that this was brought to the attention of the Street Wardens. She would contact the Environmental Health department at the District Council
Cllr Baynham informed members that the Forest Health Futures Group was holding a meeting on 28th April at 2.00pm. It was an open meeting and she encouraged members to attend.
Cllr Allaway-Martin informed members that the Secretary of State had announced an independent review of mental healthcare services for the Gloucestershire Partnership Trust.
Cllr Allaway-Martin reported that a recent road repair near the Market Tavern was defective and required further urgent repair. The Clerk said the matter had been passed on to the Highways department and she would follow this up.
Cllr Merrikin reported that there were joy riders racing through the town during the evenings and gathering in both the railway Drive and the District Council car parks. She asked that the police be notified. She also reported that Somerfield were continuing to have very early deliveries that were disturbing many local residents she asked that Somerfield be requested to rearrange the deliveries for a more acceptable time.
Cllr Merrikin reported that Coleford Town Football Club were very grateful for the Council’s support and were enjoying a highly successful season. However there were some concerns about the women’s football team and there was a need to have a contract signed if they wished to continue to use the Council’s pitches.
159. SUB COMMITTEES
a) Planning
It was proposed that the recommendations of the Planning sub-Committee meetings held on 10th April and 24th April 2007 be accepted.
Proposed: Cllr Lacey Seconded: Cllr Marrott
b) Public Safety
Members noted the report made by the Public Safety sub-Committee and accepted the recommendations.
Proposed: Cllr Lacey Seconded: Cllr Atherley
160. CORRESPONDENCE
A request had been received from the Forest of Dean Morris Men to use the Town Centre on 9th June. This was agreed.
Members agreed to the use of the Town Centre on 19th May for an event promoting recycling in the Forest.
161. FINANCE
It was proposed that the list of payments for the month of February be accepted. Cllr Lacey reminded that a new internal auditor would need to be appointed.
Proposed: Cllr Merrikin Seconded: Cllr Lacey
Cllr Lacey recommended that the new internal auditor should carry out an audit as soon as possible after being appointed in May.
The public meeting closed at 8.00pm and the Council retired into Committee.
The Council returned to Public Session at 8.10pm.
163. PRESENTATIONS
The Mayor thanked those Councillors who were standing down for their years of valuable service to the Council and the people of Coleford. Presentations were made to Councillors Baynham, Lacey, Marrott and Penny.
The Mayor formally declared the Council closed at 8.15pm
164. DATE OF NEXT MEETING
The next meeting will be held on Tuesday 8th May at 7.00pm
162. ASSISTANT CLERK JOB EVALUATION
Members considered the report made by the Office and Finance sub-Committee on the job evaluation of the Assistant Clerk.
The recommendations in the report were agreed.
Proposed: Cllr Lusty Seconded: Cllr Marrott
May 8th Inaugural Meeting Â
Agenda
Agenda
Apologies
1. To elect the Mayor of Coleford for the ensuing year*
(*Past Mayor presentation if applicable).
2. To elect the Deputy Mayor of Coleford for the ensuing year.
3. Proposals for co-option for vacant seats (3).
4. Bank accounts – new signatories.
5. To elect representatives for the following
· COLEFORD TOWN COUNCIL SUB COMMITTEES
Office and Finance Sub Committee 6 Members meets ½ yearly
Responsible for the running & general upkeep of the office and financial matters
Planning / Transport Committee 6 Members meets bi monthly
Responsible for planning applications roads & highways etc
Amenities Committee 5 Members meets ½ yearly
Responsible for the Clock Tower, Town Centre, King George V Pavilion & playing field other recreation areas, Christmas lights, Christmas concert etc
Burial Committee 5 Members meets annually
Responsible for Burial Charges, maintenance of Coleford Cemetery, grass cutting & contribution to Mile End cemetery
Public Safety Committee 6 Members meets quarterly
Responsible for the community safety, emergency services, fire, police, ambulance
· REPRESENTATIVES ON OTHER COMMITTEES
Forest Health Forum 1 (Public Safety member)
FODDC Planning: Development Control 2
Police & Community Consultative Committee 1 (Public Safety member)
Gloucestershire Playing Fields Committee 1 (Amenities member)
FODDC Joint Leisure Committee 1
Five Acres Sports Centre 1
Gloucestershire Market Towns Forum 1
Gloucestershire Rural Transport Partnership 1
FODDC Street Wardens Steering Group 1
Coalway Junior School Governors 1
St John’s Junior School Governors 1
Christmas Lights Committee 1 (Amenities member)
· REPRESENTATIVES ON OTHER BODIES
The Halls Charity 4
Buchanan Recreation Ground 1
FOD Citizens Advice Bureau 1
Crime Reduction Group 1
Forestry Commission Advisory Committee 1
Stowfield Quarry Liaison Committee 1
Coleford Area MCTI Partnership 1
Bells Foundation 2
Coleford Area Parish Forum 1
William Jones Charity 1
6. Planning Application
7. Any business which in the opinion of the Chairman is urgent.
8. Correspondence.
Minutes
At the Monthly Meeting of the Coleford Town Council held at the Town House, Lords Hill Walk, Coleford on Tuesday 8th May 2007, there were present:
Councillor Mr C Elsmore (Mayor)
Mr D Atherley (Deputy Mayor)
Mrs C Allaway-Martin
Mr C Lusty
Mrs H Lusty
Mrs S Merrikin
Mr R Phelps
Also Present District Councillor D Riley
District Councillor M Edey
District Councillor G Bensted
At the start of the meeting the Mayor congratulated Cllr Allaway-Martin on her election as District Councillor for Coleford Central and past on his commiserations to those who had lost.
APOLOGIES
Apologies were received from Cllrs Howell, Kay and Weston.
TO ELECT THE MAYOR OF COLEFORD FOR THE ENSUING YEAR
It was proposed and agreed unanimously that Cllr Elsmore should be re- elected as Mayor for the coming year.
Proposed: Cllr Atherley Seconded: Cllr H Lusty
TO ELECT THE DEPUTY MAYOR OF COLEFORD FOR THE ENSUING YEAR
It was proposed and agreed unanimously that Cllr Atherley should be re- elected as Deputy Mayor for the coming year.
Proposed: Cllr Elsmore Seconded: Cllr C Lusty
BANK ACCOUNTS – NEW SIGNATORIES
It was proposed and agreed that the Assistant Clerk should be added to the panel of signatories for cheques to a maximum value of £1,000 in the event of the absence of the Clerk.
Proposed: Cllr Phelps Seconded: Cllr Atherley
ELECTION OF COUNCILLORS TO SUB COMMITTEES
Members were elected to sub committees as follows:
Planning and Transport
Councillors Allaway-Martin, Atherley, Elsmore, Howell, H Lusty Merrikin and
Weston.
Office and Finance
Councillors Allaway-Martin, Atherley, Elsmore, Howell, H Lusty and Merrikin.
Amenities
Councillors Allaway-Martin, Elsmore, H Lusty, Merrikin and Phelps.
Burial
Councillors Allaway-Martin, Elsmore, Howell, H Lusty and Phelps.
Public Safety
Councillors Allaway-Martin, Atherley, Elsmore, Kay, C Lusty, Merrikin
REPRESENTATIVES ON OTHER COMMITTEES
Members were elected as representatives to other committees as follows:
Forest Health Forum
Councillor Elsmore
FoDDC Planning & Development Control
Councillors Atherley and H Lusty
Police & Community Consultative Committee
Councillor Atherley
Gloucestershire Playing Fields Committee
Councillor Merrikin
FoDDC Joint Leisure Committee / Five Acres Leisure Centre
Councillor Merrikin
Gloucestershire Market Towns Forum
Councillor H Lusty
Gloucestershire Rural Transport Partnership
Councillor Elsmore
FoDDC Street Wardens Steering Group
Councillor Phelps
St. John’s Junior School Governors
Councillor H Lusty
Christmas Lights Committee
1 vacancy
The William Jones Charity
Councillor C Lusty
The Halls Charity
Councillors Elsmore, C Lusty, Merrikin and 1 vacancy
Buchanan Recreation Ground
Councillor Merrikin
Citizens’ Advice Bureau
Councillor Howell
Crime Reduction Group
Councillor Atherley
Forestry Commission Advisory Committee
Councillor H Lusty
Stowfield Quarry Liaison Committee
Councillor Allaway-Martin
Coleford Area MCTI Partnership
Councillor Allaway-Martin
Coleford Area Parish Forum
Councillor H Lusty
Bells Foundation
Councillor C Lusty and 1 vacancy
PLANNING APPLICATIONS
Members considered planning applications submitted.
CORRESPONDENCE
Members noted an offer made to site a memorial bench in the town centre and agreed to refer the matter to the Amenities Committee for consideration.
ANY OTHER BUSINESS
There being no other business to consider, the Mayor closed the meeting at 7.55pm
DATE OF NEXT MEETING
The next meeting will be held on Wednesday 30th May at 7.00pm.
May 29th Monthly Town Council Meeting Â
Agenda
Apologies
Declaration of Interests
Public Forum
Approval of Minutes of meetings held on Tuesday 24 April and Tuesday 8 May 2007
9. Matters Arising
10. Vacant Posts
Co option invitation to Councillors
Vacant Positions
Public Safety Sub Committee 1 vacancy.
Five Acres Sports Centre 1 vacancy
Christmas Lights Committee 1 vacancy (Amenities appointment)
11. Council Away Day
12. Councillor Training
13. Annual Schedule of Meetings
14. Newsletter
15. Mobile Library Service
16. Newland Street Toilets
17. The White Ribbon Campaign
18. Gloucestershire County Council Highways Snow Wardens
19. Members Reports
20. Sub Committees
a. Planning
b. Highways
21. Correspondence
22. Payments
Minutes
At the Monthly Meeting of the Coleford Town Council held at the Town House, Lords Hill Walk, Coleford on Wednesday 30 May 2007, there were present:
Councillor Mr C T Elsmore, Mayor
Mr D J Atherley, Deputy Mayor
Mrs C Allaway-Martin
Mr C J Howell
Mr C Lusty
Mrs H M Lusty
Mrs S K Merrikin
Mr R D Phelps
County Councillor Mr P Chamberlain
District Councillor Grace Bensted
District Councillor Maria Edey
District Councillor Jon Kay
District Councillor Denis Riley
APOLOGIES were received from Councillors Paul Kay and Mike Weston.
DECLARATIONS OF INTEREST
Councillors C Lusty, H Lusty and S Merrikin declared an interest in item 21 (Lakers)
Councillor Allaway-Martin declared an interest in item 21 (W.I)
PUBLIC FORUM
There were no members of the public present at this meeting.
APPROVAL OF MINUTES OF PREVIOUS MEETING
The minutes of the meetings held on 24 April 2007 and 8 May 2007 were accepted as an accurate record and signed by the Mayor.
9. MATTERS ARISING
Councillor H Lusty gave an update on the possibility of creating a shop mobility scheme in Coleford. The Clerk added she had recently spoken to the Manager of Shop Mobility in Cheltenham and Gloucester who was currently looking to run projects in Ross-on-Wye and Lydney. The Clerk passed on Mrs Jan Baynham’s contact details.
10. VACANT POSTS
The Clerk reported to Members of recent advertising regarding the post and interest received so far.
Members agreed for the Clerk to continue to advertise for the posts, including sending Council packs out to members of the public showing an interest.
Proposed: Cllr Elsmore Seconded: Cllr Atherley
11. COUNCIL AWAY DAY
The Clerk asked Councillors for comments/suggestions regarding organising a Council Away Day. Members asked that the away day be organised to take place on a Saturday in July/August and for several dates to be circulated in plenty of time before deciding on a final date. Members agreed for the Clerk to progress with this event.
12. COUNCILLOR TRAINING
The Mayor asked all Councillors to approach the Clerk individually regarding Councillor Training.
13. ANNUAL SCHEDULE OF MEETINGS
The Clerk informed Members that this schedule was for statutory meetings of the Council/Sub Committees.
14. NEWSLETTER
Members requested that this item be put on September’s agenda.
15. MOBILE LIBRARY SERVICE
The Clerk informed Members of a complaint received by a parishioner regarding cut backs to the Mobile Library Service from monthly to six-monthly visits.
County Councillor Chamberlain reported that the vehicle was off the road due to refurbishment and would return to its regular monthly visits in June.
16. NEWLAND STREET TOILETS
Cllr Phelps reported on the reoccurring vandalism to the toilets. The situation was getting worse, on more than one occasion the toilets had not only been vandalised but also set on fire.
Cllr Allaway-Martin reported that there had been no further action from the District Council regarding the refurbishment of the toilets.
The Clerk reported she had received no response to any correspondence sent to the District Council regarding the toilets since January 2007.
It was agreed that the Clerk write Tim Perrin in view of the delays and to hold any contribution towards public toilets until all information requested had been received.
17. THE WHITE RIBBON CAMPAIGN
Cllr Elsmore invited Cllr Phelps to give details on this campaign which requests the Town Councils support mainly through their website.
Members unanimously agreed for the Council to support this campaign and permission was granted to go onto their website.
Proposed: Cllr Phelps Seconded: Cllr H Lusty
18. GCC HIGHWAYS SNOW WARDENS
Members agreed for Cllr Elsmore to continue representing the Town Council as Snow Warden for the Parish.
Proposed: Cllr Phelps Seconded: Cllr C Lusty
19. MEMBERS REPORTS
Cllr C Lusty reported that the problems with Newland Street car park were continuing. The Clerk agreed that she would send another letter to the District Council.
Cllr Merrikin reported attending the Coleford Football Club dinner dance at Coleford Bowls Club with Cllr Elsmore.
Cllr Merrikin also reported that the football club had requested the use of the KGV pavilion for a 6 aside match, similar to last years event. Members agreed as long as the appropriate licence was provided and the pavilion and grounds were left clean and tidy.
Cllr Merrikin reported her concerns regarding out of school hours dental appointments were no longer available and continued pressure needed to be applied to NHS.
Cllr Allaway-Martin requested that the Clerk provide her with copies of all correspondence regarding the ongoing issues with Newland Street toilets and car park.
Cllr Allaway-Martin gave Members an update on the consultation regarding Mental Health Services in the County and asked if Members had any new evidence it would be appreciated if they would forward it on to her.
It was proposed that the Town Council invite a member of the Independent Review Panel to a future meeting of the Council.
Proposed: Cllr Allaway-Martin Seconded: Cllr Merrikin
Cllr H Lusty gave a report on a very interesting meeting she had recently attended for the Market Towns Forum. Cllr H Lusty had also attended a Coleford Partnership meeting which she also found very interesting and informative.
Cllr Phelps reported his disappointment at the local police turning a blind eye to under age drinking at the recent Music Festival. It was agreed the Clerk would write to Inspector Burnside voicing the Councils concerns regarding under age drinking in Coleford.
Cllr Merrikin praised the local PCSO’s during the recent festival and suggested the Council write a letter of thanks and gratitude to Gloucestershire Constabulary.
Cllr Elsmore reported that he thoroughly enjoyed this years Music Festival, despite the bad weather it was a very enjoyable event.
Cllr Elsmore informed Members that at a recent Highways meeting it was requested that Members of the Town Council keep in touch with Highways regarding any problems in the parish.
It was reported by the Clerk of the continuing problems with the drains in the car park behind the Town Council building. The drain was blocked with tarmac which the District Council were unable to unblock. Cllr Allaway-Martin agreed to take the matter further.
20. SUB COMMITTEES
a) Planning
It was proposed that the recommendations of the Planning Sub-Committee meetings held on 8 May and 30 May 2007 be accepted.
Proposed: Cllr Phelps Seconded: Cllr C Lusty
b) Highways
Cllr Elsmore reported on the recent bi-monthly Highways meeting including recent problems at Staunton Road and Palmers Flat were progressing.
21. CORRESPONDENCE
The Clerk read a letter from a student at Lakers School requesting a donation towards their Prom.
It was recommended that the Clerk request further information from Lakers and a donation of up to £150.00 be allocated from the Mayors Allowance.
Proposed: Cllr Phelps Seconded: Cllr Atherley
An email was read to Members from Mrs Marion Parker, requesting permission for the W.I to put up a banner on the town centre railings.
Proposed: Cllr Phelps Seconded: Cllr Elsmore
An email request was received from a member of the parish requesting the Council look into providing a cycle rack at the end of the track by Pyart Court.
The Clerk was asked to make enquiries regarding the cost then put the request onto the next Amenities Sub-Committee agenda.
The Clerk read out a quotation received from Plantscape regarding planters in Coleford as part of the Coleford in Bloom project.
Cllr Merrikin requested a meeting be arranged with the Manager of Oakdean Landscapes and Members on the Coleford in Bloom Committee.
The Clerk reported on the Smoking Ban which is to take effect on 1 July and whether the Town Council could take on a project of supplying retailers/restaurants/public houses with cigarette bins at a low cost.
Members requested the Clerk gain more information and for the item to be included on the next Amenities Sub-Committee agenda.
The Clerk reported on a recent request from a member of the parish to pay for planting on the bank on Lords Hill. Over recent months the bank has been badly neglected and was now very overgrown and untidy.
Members requested the Clerk find out more information and report back at the next Coleford in Bloom Committee meeting.
Cllr Atherley asked the Clerk to pass on the Town Councils thanks to Mrs Mary Cook.
22. FINANCE
It was proposed that the list of payments for the month of May be accepted.
Proposed: Cllr Phelps Seconded: Cllr Atherley
The Mayor formally declared the meeting closed at 8.20pm.
DATE OF NEXT MEETING
The next monthly Town Council meeting will be held on Tuesday 26 June at 7.00pm. (Planning Sub-Committee meeting 6.30pm)
June 26th Monthly Town Council Meeting Â
Agenda
Apologies
Declaration of Interests
Public Forum
Approval of Minutes of meetings held on Wednesday 30 May 2007
23. Matters Arising
24. Co option of Town Councillors
25. Planning & Transport Sub Committee Remit
Amendment to Standing Orders
26. End of Year Accounts
27. Elections to the County Committee of GAPTC
28. Newland Street Toilets
29. Car Parking
30. Flooding and Sewerage Problems in Coleford
31. Members Reports
32. Sub Committees
a. Planning
b. Office Sub Committee
c. Amenities
d. Burial Sub Committee
33. Correspondence
34. Payments
Minutes
At the Monthly Meeting of the Coleford Town Council held at the Town House, Lords Hill Walk, Coleford on Tuesday 26th June 2007, there were present:
Councillor Mr C Elsmore (Mayor)
Mrs C Allaway-Martin
Mr C Howell
Mr C Lusty
Mrs H Lusty
Mrs S Merrikin
Mr M Weston
Also Present Inspector Burnside, Forest South Division
The meeting was also attended by approximately 50 members of the public.
APOLOGIES
Apologies were received from Cllrs Atherley, Kay and Phelps and District Councillors Bensted, Edey and Riley and County Councillor Chamberlain.
DECLARATIONS OF INTERESTS
Cllrs C Lusty and H Lusty declared an interest in items relating to Newland Street toilets and flooding and sewerage problems in Coleford.
PUBLIC FORUM
The Mayor welcomed members of the public to the meeting. In response to their concerns with regard to the planning application for Angel Farm he said that the Planning Sub-Committee had recommended that the full Council deal with it at a separate meeting. A public consultation will be held at the Baptist Church at 7.00pm on Wednesday 4th July.
All recommendations or objections have to be received by the District Council by 9th July. Cllr H Lusty advised members of the public to make individual objections to the Planning Department at the District Council if they wished.
The Mayor advised members of the public that the developer had been offered use of the Town Council Chamber between 3.00pm and 8.00pm on 19th July and the public were welcome to come and discuss the proposals with the developer.
The Mayor thanked members of the public for attending and invited those who wished to stay for the remaining items on the agenda. In view of the public concern, the Mayor said the Council would deal with the item relating to flooding and sewerage next.
23. FLOODING AND SEWERAGE PROBLEMS
The Mayor expressed the Council’s concern about repeated flooding in Coleford. He said the problem related to the condition of the main culvert which ran through the centre of Coleford. He explained that the District Council had been contacted in an attempt to find out when the culvert will be fully repaired. It is currently understood that the work is scheduled to take place during 2009/10. The Mayor said that this was not satisfactory and he appealed for local residents to make their views known to both the Town and District Councils.
A number of residents voiced their concerns. Several photographs were presented showing the extent of the recent flooding. The Mayor asked if residents could provide photographs of previous floods. One resident commented that he had lived in Coleford for over 50 years and he had been aware of floods taking place at frequent intervals throughout that period.
Residents said that the floodwater was heavily contaminated by raw sewage and this added to the unpleasantness suffered by those affected.
Local businesses in the centre of Coleford had suffered damage and loss of trade on numerous occasions. A number of business premises had been badly affected again on this occasion.
A member of the public reported that flooding to his property had been caused by traffic calming speed bumps outside his house which had held back the floodwaters.
Cllr Allaway-Martin advised members of the public that they should notify Welsh Water individually whenever their properties were affected by floodwater and to obtain an incident number for each report they made.
Cllr Allaway-Martin produced a map showing where the major weaknesses in the culvert occurred along Newland Street.
The Mayor thanked members of the public for their views and sympathised with their difficulties. He said that the Town Council would continue to exert pressure to get the culvert repaired as soon as possible.
APPROVAL OF MINUTES OF PREVIOUS MEETING
The minutes of the meeting held on 30th May 2007 were accepted as an accurate record and signed by the Mayor.
Proposed: Cllr Howell Seconded: Cllr Merrikin
24. MATTERS ARISING
The Clerk reported the following matters arising:
Lakers School will be writing thanking the Council for £150 donation.
There had been difficulties in getting watering systems installed for hanging baskets but efforts were continuing on this.
A contribution of £ 500 has been made by the District Council towards the cost of providing the Christmas lights ‘Switch On’ event.
25. CO-OPTION OF TOWN COUNCILLORS
It was proposed that Mr Damion Collins be co-opted to the Town Council and this was agreed unanimously.
Proposed: Cllr Allaway-Martin Seconded: Cllr H Lusty
The Mayor congratulated Mr Collins on his co-option and invited him to join the meeting immediately.
26. POLICE REPORT
Inspector Burnside said he had responded to the Council’s letter in which it alleged that the Police had effectively turned a blind eye to drinking at the recent Coleford Music Festival. The Clerk read out his response which listed the incidents dealt with by the police and the positive actions taken.
Inspector Burnside said he did not accept the criticism levelled at his officers during the event. He said that strict controls on the sale of alcohol had been put in place by the major retailers in Coleford the Co-op store alone made 220 refusals to sell alcohol. Inspector Burnside produced photographs of the arrangements stores had made to curtail the sale of alcohol.
Inspector Burnside assured the Council that the police took positive action at all times and expressed disappointment that criticism by a Councillor had been put across in the press as representing the view of the Council. Councillors agreed that this had been unfortunate and the report did not represent the view of the Council.
Inspector Burnside said that arrangements for the festival would be reviewed for next year. As it was intended as a festival for young people it was questionable that it should go on so late into the evening.
Cllr Merrikin said that “boy racers†were again causing a nuisance around the town. Inspector Burnside said that Community Support Officers were being trained in the use of speed guns to work towards a reduction in the amount of anti-social driving. Inspector Burnside said that there had been a down turn in the number of reported incidents.
27. PLANNING & TRANSPORT SUB COMMITTEE – AMENDMENT TO STANDING ORDERS
The Clerk reported that an amendment was required to give the sub committee delegated authority to meet the tight deadlines for replies to the District Council. The amendment is to read “The planning sub committee meeting held on the 2nd Tuesday of each month is to have delegated authority except where a planning application is considered to be contentious when either a new dead line is to be sought from the District Council so that the application can be referred to full council or the sub committee meeting becomes a full council meeting.
It was proposed that the amendment be made.
Proposed: Cllr Howell Seconded: Cllr Weston
28. END OF YEAR ACCOUNTS
The Clerk reported that the end of year accounts had been prepared and would be submitted to the auditors in the very near future.
29. ELECTIONS TO THE COMMITTEE OF GAPTC
The Clerk informed members that nominations for election to the GAPTC committee closed on 7th September 2007.
30. NEWLAND STREET TOILETS
The Clerk informed members that Paul Symonds would like to come to talk to the Town Council on behalf of the District Council. It was agreed that he should be invited but the Town Council’s position should be made clear to him.
31. CAR PARKING
Cllr C Lusty expressed concern at the potential loss of car parking spaces in Coleford. Cllr Allaway-Martin offered to ascertain the current position.
32. SUB COMMITTEES
a. Planning & Transport sub committee
The recommendations of the planning sub-committee were agreed.
b. Finance & Office sub committee
It was agreed that Cllrs Atherley and H Lusty should be appointed as auditors.
c. Amenities sub committee
Members noted the reports made by the Amenities sub committee.
d. Burial sub committee
The recommendations made by the Burials sub committee were noted and accepted.
33. CORRESPONDENCE
The Clerk reported that two requests had been made for the use of the King George V Pavilion. One was in respect of the Coleford Fun Day and the other for a 5-aside football tournament. Both requests were agreed. Cllr Merrikin will make arrangements on behalf of the Council with regard to arrangements for the use of the football pitch.
The Mayor moved for an extension of the meeting of 5 minutes in order to conclude business. This was agreed.
34. PAYMENTS
It was proposed and agreed that payments for the month of June 2007 be accepted.
Proposed: Cllr Merrikin Seconded: Cllr H Lusty
35. DATE OF NEXT MEETING
The next meeting will be held on Tuesday 31st July 2007 at 7.00pm.
The meeting closed at 9.05pm
July 31st Monthly Town Council Meeting Â
Agenda
Apologies
Declaration of Interests
Public Forum
Approval of Minutes of meetings held on Tuesday 26 June 2007, Saturday 30 June 2007 and Tuesday 17 July.
36. Matters Arising
37. Flooding In Coleford Public Meeting
38. Coalway Recreation Ground
39. Handy Man Services
40. Members Reports
41. Sub Committees
a. Planning
b. Office & Finance Sub Committee
c. Burial Sub Committee
42. Correspondence
43. Payments
Minutes
At a Meeting of the Coleford Town Council held at the Town House, Lords Hill Walk, Coleford on Tuesday 31st July 2007, there were present:
Councillor Mr C Elsmore (Mayor)
Mr D Atherley (Deputy Mayor)
Mrs C Allaway-Martin
Mr C Howell
Mr C Lusty
Mrs H Lusty
Mrs S Merrikin
Mr R Phelps
Mr M Weston
Also present District Councillors Kay and Bensted
APOLOGIES
Apologies were received from Cllrs Collins and Kay and County Councillor Chamberlain.
DECLARATIONS OF INTERESTS
Declarations of Interest were made by Cllrs C Lusty, H Lusty and Merrikin in relation to item 37, flooding in Coleford
36. MATTERS ARISING
The Clerk informed members that Mr Paul Symonds had offered to speak to the Council on behalf of the District Council on the subject of the Newland Street toilets. Members agreed that he should be invited to address a Town Council meeting which would commence at 6.30pm. The Clerk will arrange a suitable date.
37. FLOODING IN COLEFORD – PUBLIC MEETING
Cllr Howell presented members with a collection of photographs that had been gathered following the recent flooding in Coleford. He asked members to submit any others they may have in order to add to the record of the event.
Members discussed a letter from the District Council asking for suggestions for storage areas for sand bags for use in the event of future flooding. It was agreed that the Clerk should liaise with the District Council about the logistics of supply, storage and deployment of the sand bags. The Clerk said that a response was still awaited from Welsh Water following the flooding.
38. COALWAY RECREATION GROUND
Members considered a letter received from the Coalway Recreation Ground Committee which set out a number of youth related problems in the area. It was agreed that Cllrs Collins and Phelps should visit the area to view the problems at first hand. It was also agreed that the Clerk should bring the problems to the attention of the police and the Youthwize initiative.
39. HANDYMAN SERVICES
The Clerk appraised members of the numerous small jobs that fell to the Council to tackle every month. On many occasions the jobs were too small to justify the cost of employing a contractor. It was proposed that the Council employ Mr Nick Adams as a handyman for up to 5 days a month at a rate of £100 per day in order to catch up on the backlog of small jobs. This arrangement to be reviewed after a period of 6 months. It was agreed that close monitoring and auditing procedures should be adopted.
Proposed: Cllr Allaway-Martin Seconded: Cllr Phelps
40. MEMBERS REPORTS
Cllr Atherley reported that he had attended a very interesting day organised by the Wye Valley AONB office which concentrated on tree management in and around the Wye Valley.
Cllr Weston raised a number of matters:
Flower beds on the town centre had been damaged by vandals on Saturday night. Cllr Weston had reported the incident to the police.
CCTV cameras in Coleford appeared not be working. It was noted that cameras in the Forest area were being updated to provide better quality digital images. The Clerk will write to Inspector Burnside to find out what the current position is and to obtain a timescale for camera replacement.
There was evidence that local river beds had silted up over the years and this had contributed to recent flooding. The river beds needed to be dredged to restore them to their original depth.
Care was needed to clear roads following hedge and verge cutting to prevent debris from being washed into and blocking drains.
Cllr Phelps expressed concern about litter caused by smokers on the public byway outside the Red Lion and suggested that community police officers be asked to deal with the situation and that the Clerk should contact the District Council to ensure that their licence had not been violated.
Cllr H Lusty reminded members of the need for a Council representative on the Market Towns Forum Board. Cllr Howell said he would be willing to act as a representative subject to other commitments.
Cllr Merrikin informed members that it was no longer possible to register as a new patient with an NHS dentist in the Forest as all patient registers were now full. Private dentistry was the only option and this was very expensive for families on low incomes. It was agreed that the Clerk should write to the British Dental Association and to the Primary Care Trust to ask what plans were being made for provision of NHS services in the Forest in the future.
Cllr Allaway-Martin highlighted the flyer produced by the Council which sets out the positive actions taken by the Council since the recent floods in the town. She said it would also be useful for the Council to think about advising the public of things they can do to protect themselves from the worst effects of flooding next time.
Cllr Howell reported that he had attended planning meeting concerning the proposed development of the Angel Farm area. He felt that the meeting had been constructive. However public objections logged on the District Council’s website appeared to be incomplete with only the first page of each objection being displayed. The Clerk will write to the District Council to attempt to rectify this position.
41 SUB-COMMITTEES
a. Planning sub-Committee
It was proposed that the decisions taken by the Planning sub-Committee at its meetings held on 10th, 17th and 31st July 2007 should be accepted.
Proposed: Cllr Phelps Seconded: Cllr C Lusty
b. Burial sub-Committee
The Clerk confirmed that a number of landscape architects had been written to in order to get ideas and costings for the proposed improvements at the cemetery. It was hoped to have these costings ready in the next few weeks. A notice had been put up in the cemetery and public notices placed in the local press advising that graves that are not maintained will be put back to grass.
42 CORRESPONDENCE
Members noted the list of correspondence received during the month of July.
43. PAYMENTS
Members noted and approved the list of payments due for the month of July.
Proposed: Cllr Phelps Seconded: Cllr H Lusty
The Mayor closed the public meeting at 8.35pm.
DATE OF NEXT MEETING
The next meeting will be held at 7.00pm on Wednesday 29th August 2007.
August 29th Monthly Town Council Meeting Â
Agenda
Apologies
Declaration of Interests
Public Forum
Approval of Minutes of meeting held on Tuesday 31 July.
43. Matters Arising
44. Sub Committees
a. Planning
b. Amenities
45. Correspondence
46. Payments
8.00 pm Presentation by Gloucestershire Market Towns Forum
Forward Strategy
At the Annual Inspection of the King George V Pavilion and Playing Field and Coleford Cemetery on Wednesday 29 August 2007, there were present: -
Councillor C T Elsmore (Mayor)
D J Atherley (Deputy Mayor)
D Collins
C J Howell
C Lusty
Mrs H M Lusty
Mrs S K Merrikin
R D Phelps
APOLOGIES for the inspections were received from Cllrs Allaway-Martin, P Kay and M T Weston
KGV PAVILION AND PLAYING FIELD
The Councillors were pleased to see the facility being used by Coleford Football Club. The Councillors recognised that the pavilion was in need of some repair and decided to look into possible funding sources for its refurbishment.
The Councillors also decided that
1. the key to the referees changing room should be located as quickly as possible.
2. the unused green container should be repaired if financially viable. If not that it should be converted into a spectators shelter
3. that the football team should be allowed to store some equipment in the large container
4. that the blackthorn bushes should be removed from behind the pitches
5. that arrangements should be made for the rubbish bin to be regularly emptied.
COLEFORD CEMETERY
The Councillors remarked on how much tidier the cemetery looked. Councillors agreed that
1. to enquire from the sexton about repairs to Angus Buchanan’s grave
2. to arrange for the large grave enclosed by railing to be restored.
Following the Annual Inspection of the KGV Pavilion/Playing Field and Coleford Cemetery Members returned the Town Council Chamber at 7.40pm, there were present: -
Councillor C T Elsmore (Mayor)
D J Atherley (Deputy Mayor)
Mrs C Allaway-Martin
D Collins
C J Howell
C Lusty (arrived 7.53pm)
Mrs H M Lusty
Mrs S K Merrikin
R D Phelps
County Councillor P Chamberlain
District Councillors D Riley
APOLOGIES were received from Cllrs P Kay and M T Weston. District Cllrs Mrs G Bensted and Mrs M Edey.
Councillor Mrs H Lusty left the meeting at 7.50pm.
DECLARATION OF INTEREST
Cllr Howell declared an interest in planning application DF2413/W.
APPROVAL OF THE MINUTES
It was proposed that the minutes of the meeting held on Tuesday 31 July 2007 be accepted as an accurate record of that meeting after recording the following amendments.
District Cllrs Mrs M Edey and D Riley had attended the July meeting.
Town & District Cllr Mrs C Allaway-Martin declared an interest in item 37.
Proposed: Cllr Phelps Seconded: Cllr C Lusty
43. MATTERS ARISING
The Clerk reported she was in negotiation with Mr Paul Symonds regarding a meeting about Newland Street Toilets and that the CAB have accepted the conditions regarding releasing them from their of lease commitment. Mr Bath has no objection to the 2 buildings being connected
44. SUB COMMITTEES
(a) Planning
It was proposed that the decisions taken by the Planning Sub-Committee meeting held on Tuesday 14 August 2007 and the Planning meeting held on Wednesday 29 August 2007 should be accepted.
Proposed: Cllr Phelps Seconded: Cllr C Lusty
(b) Amenities
Sylvan Close Play Area
It was agreed that the Clerk go ahead and arrange for the play area to be erected, preferably before half-term in October 2007.
Proposed: Cllr Phelps Seconded: Cllr Collins
Cycle Pods
It was agreed that as long as permission for site had been granted that the cycle pod be ordered and erected as soon as possible.
Proposed: Cllr Howell Seconded: Cllr Merrikin
Town Centre Flower Contract
This item was deferred to the next meeting.
Youth Project
All Members were in agreement for this project to go ahead and requested the Clerk to proceed with project.
Proposed: Cllr Phelps Seconded: Cllr Atherley
45. CORRESPONDENCE
Members noted the list of correspondence received during the month of August.
46. PAYMENTS
Members noted and approved the list of payments due for the month of August.
Proposed Cllr Phelps Seconded Cllr C Lusty
PRESENTATION BY GLOUCESTERSHIRE MARKET TOWNS FORUM FORWARD STRATEGY
Sept 25th Monthly Town Council Meeting Â
Agenda
Apologies
Declaration of Interests
Public Forum
Approval of Minutes of meeting held on Wednesday 29 August 2007.
47. Matters Arising
48. Angel Farm Planning Application
49. Newland Street Toilets
50. Street Wardens Funding
51. Coleford Town Council Grant Application Forms
52. Flooding in Coleford update
53. Members Reports
54. Sub Committees
a. Planning
b. Amenities
c. Burial
55. Correspondence
56. Payments
In Committee
57. Town Centre Flower Contract
Minutes
At a Meeting of the Coleford Town Council held at the Town House, Lords Hill Walk, Coleford on Tuesday 25th September 2007, there were present:
Councillor Mr D Atherley (Deputy Mayor)
Mr D Collins
Mrs C Allaway-Martin
Mr C Howell
Mr P Kay
Mr C Lusty
Mrs H Lusty
Mrs S Merrikin
Also present: District Councillors Bensted, Edey and Riley
County Councillor Chamberlain
APOLOGIES
Apologies were received from Cllrs Elsmore, Phelps and Weston and District Cllr Kay .
DECLARATIONS OF INTERESTS
Declarations of Interest were made by Cllrs C Lusty, H Lusty, Allaway-Martin, Phelps, and Merrikin concerning Angel Farm & Newland Street Toilets
Cllr Collins concerning Street Wardens and Newland Street Toilets
APPROVAL OF MINUTES OF PREVIOUS MEETING
The minutes of the meeting held on 29th August 2007 were accepted as an accurate record and signed by the Deputy Mayor.
47. MATTERS ARISING
The Clerk reported that the following actions had been taken arising from the visits to the cemetery and King George V playing field and the minutes of the last meeting:
· Negotiations are ongoing with Total Protection with regard to keys.
· It is not viable to repair the green container so investigations are now being made to convert it into a shelter.
· The container has been rearranged by Cllr Phelps to allow for football storage.
· A new combination lock has been fitted by Cllr Phelps.
· Arrangements have been made for the rubbish to be collected weekly.
· The Sexton has been contacted about Angus Buchanan’s grave which will be tidied up prior to Cemetery Saturday.
· The Sexton has been notified about repairs to another grave.
· Some blackthorn has been removed from the vicinity of the football pitch.
Cllr Merrikin asked if temporary barriers could be erected to prevent footballs being damaged by remaining blackthorn bushes. The Clerk will investigate this option.
48. ANGEL FARM PLANNING APPLICATION
Members expressed concern at the volume of documents that had to be considered in the time available before the deadline for comments to be made. It was agreed that the Clerk should ask the District Council if the deadline could be extended for comments from the Town Council. Members agreed to hold an extra Council meeting on Saturday 6 October to discuss this application. Forest of Dean District Council. Members agreed that it was important to inform the public that all representations made so far now had to be resubmitted to the District Council at this stage of consideration.
49. NEWLAND STREET TOILETS
Cllr Allaway-Martin advised members of proposals put forward by the District Council at a recent meeting. It was generally regarded that the Newland Street toilets had now deteriorated beyond the point of economic repair. The District Council proposed to use the sum of money (£55,000) set aside for Newland Street in order to refurbish the town centre toilets.
A member proposed that if the Newland Street toilet site was sold for redevelopment then 50% of the profit from the sale should be added to the £55,000 which the District Council proposed to spend on the town centre toilets.
Proposed: Cllr Kay Seconded: Cllr Collins.
On being put to the vote the motion was carried by 3 votes to 2 with 2 abstentions.
50. STREET WARDEN FUNDING
Cllr Collins left the room during the debate of this topic.
Members noted the letter from the District Council which requested a contribution towards the funding for street wardens from town and parish councils. Members expressed concern that the Forest of Dean District Council was using the town and parish councils to help fund a valuable service and therefore keeping its costs down also that smaller councils may not be able to afford the additional cost and thus not benefit from the extra service. It was agreed that, before a decision was taken, the Clerk should obtain further information from the District Council about plans for future funding.
51. COLEFORD TOWN COUNCIL GRANT APPLICATION FORMS
Members discussed the current arrangements for dealing with grant applications. After debate it was proposed that application forms should be sent to all those organisations which had previously received automatic grants. Each application will then be assessed on its merits.
Proposed: Cllr Merrikin Seconded: Cllr Kay
The proposal was accepted unanimously.
52. FLOODING IN COLEFORD
Members noted the report from Cllr Elsmore on progress made to combat future flooding in Coleford and urged attendance at the public meeting on 20 October 2007, 10.00 am at Coleford Community Centre..
53. MEMBERS REPORTS
Cllr H Lusty reported that a meeting of the Christmas Lights committee had been held. The committee now appeared to be in a more healthy position and she had been appointed to the position of treasurer. She also reported that the Christmas Lights Committee would like to retain control of the ‘Switch on’ event
Cllr Allaway-Martin advised members that when the existing library and community centre are relocated, the present site at Bank Street will be redeveloped with a proposed 141 dwellings. Councillors need to be aware of this eventuality.
Cllr Howell reported that he had attended a meeting of the Gloucestershire Market Towns Forum at Nailsworth. He had been impressed by what had been achieved and urged councillors to read the information packs as a prelude for developing a similar pack for Coleford.
Cllr Atherley advised members that the Highways Department had very little money for road repairs in the locality as funds had had to be diverted to the major repairs required in the Gloucester and Tewkesbury areas following recent flooding. Steps were however being taken to ensure drains were clear and traffic calming humps were being examined to ensure they did not add to the risk of flooding.
Cllr Atherley had attended a Police Consultative Committee meeting and said that the police had requested the help of the public in reporting any indications of rave parties being held in the Forest. The police were also treating seriously the reported proliferation of BB guns in the area.
Cllr Chamberlain said that he had also attended the Market Towns Forum and had found it useful. He advised members of a public meeting to be held on 2nd October which would discuss ways of saving the alms houses in Newland from being sold into private ownership.
54. SUB COMMITTEES
Planning
Members noted the decisions taken by the planning sub-committee at its meetings held on 11th and 25th September. It was proposed and agreed to accept the recommendations of the committee.
Proposed: Cllr Kay Seconded: Cllr C Lusty
Amenities
Members noted the minutes of the Amenities sub-committee. The Clerk reported that quotes were being obtained for work to be done at the King George V playing field and the pavilion. Once these had been obtained applications for grants would be made. In the meantime the council’s handyman was continuing to carry out essential repairs.
Burial
Members noted the report made by the burial sub-committee. A further meeting would be held on 5th October when detailed costings of work at the cemetery would be agreed.
Members noted the hard work put in by the Assistant Clerk and wished to formally record their thanks to her for this.
The Clerk reported that a request had been received from the school for the planting of a barrier hedge between the school and the cemetery. Members agreed to look at this on the next site visit on 5th October.
Cllr Kay left the meeting at 8.30pm.
55. CORRESPONDENCE
Members noted the correspondence received during September.
56. PAYMENTS
Members noted and agreed the payments list for September and noted the current spend against budgets.
The public meeting closed at 8.45pm and the Council resumed in Committee.
In Committee
57. TOWN COUNCIL FLOWER CONTRACT
Members discussed fully the Town Centre contract and accepted the Clerks recommendations.
Members agreed that a sum of £100 should be allocated to cover the cost of winter planting. The Amenities committee should then discuss the future planting arrangements.
The meeting closed at 9.00pm
Oct 30th Monthly Town Council Meeting Â
Agenda
Apologies
Declaration of Interests
Public Forum
Approval of Minutes of meetings held on Tuesday 25 September, Saturday 6 October & Tuesday 16 October 2007.
61. Matters Arising
62. Co option of Town Councillors
63. The Cemetery Project
64. Coleford in Bloom 2008
65. Angel Farm Planning Application New Revisions
66. No 1 The Town House
67. Weather Station Project
68. Newland Street Toilets Report
69. Flooding in Coleford Public Meeting
70. Town Clerk Salary
71. Members Reports
72. Sub Committees
a. Planning
73. Correspondence
74. Payments
Minutes
At a Meeting of the Coleford Town Council held at the Town House, Lords Hill Walk, Coleford on Tuesday 30th October 2007, there were present:
Councillor Mr C Elsmore (Mayor)
Mr D Atherley (Deputy Mayor)
Mrs C Allaway-Martin
Mr D Collins
Mr C Howell
Mr C Lusty
Mrs H Lusty
Mrs S Merrikin
Mr R Phelps
Mr M Weston
Also present District Councillor Riley and PCSO Duggan
APOLOGIES
Apologies were received from Cllr Kay and, District Councillor Edey, County Councillor Chamberlain and Inspector Burnside.
DECLARATIONS OF INTERESTS
Declarations of Interest were made by Cllrs C Lusty, H Lusty and Phelps in relation to the Newland Street toilets.
MINUTES OF THE LAST MEETING
The minutes of the meetings held on 25th September, 6th October and 16th October 2007 were accepted by those members present.
MATTERS ARISING
There were no matters arising.
62. CO-OPTION OF TOWN COUNCILLORS
Three applications had been received for the two vacancies on the Council. Cllr Phelps declared an interest in one of the candidates.
Following a secret ballot of those members present Joanna Nicholson and Julie Thorne were elected to fill the vacancies. As Julie Thorne was present, she was invited to join the meeting and was welcomed by the Mayor and other members.
63. CEMETERY PROJECT
Cllr Howell gave a visual presentation of proposals for landscaping and enhancement of the cemetery. The cost of the proposals was calculated to be £56,341.25 including VAT.
The Clerk reported that the Gloucestershire Environmental Trust had been approached for help towards funding but a formal application cannot be submitted until the Council had formally agreed the “Green Cemetery†work.
It was proposed to follow the recommendation of the Burial Committee that the Green Cemetery should commence at Row U.
Proposed: Cllr Phelps Seconded: Cllr Atherley
The proposal was agreed unanimously.
Cllr Merrikin reminded members that a tree in the cemetery, although covered in ivy, was not dead and provided a pleasant feature.
It was proposed that the restoration recommendations made by the Burial Committee should be accepted, with the exception of cutting down the ivy covered tree.
Proposed: Cllr Atherley Seconded: Cllr Phelps
The proposal was accepted unanimously.
The Clerk reminded members that £15,000 was already set aside for work at the cemetery. Members expressed their thanks to the Assistant Clerk for her work relating to this project.
64. COLEFORD IN BLOOM
The Clerk recommended that a sub committee be set up in order to consider plans for 2008 in good time. Members agreed that this should be considered by the Amenities Committee at its next meeting.
Cllr Weston suggested that plants should be chosen carefully in future in order to deal with changing climatic conditions.
Cllr H Lusty reported that the tubs at the Clock Tower had been planted up for the winter.
65, ANGEL FARM PLANNING APPLICATION – NEW REVISIONS
Members noted the amendments made to the Angel Farm planning application and agreed that the amendments did not make any differences to the objections already made by the Council.
66. NUMBER 1, THE TOWN HOUSE
Members noted that the Council had now taken up possession of the building and agreed the scale of letting charges drawn up by the Clerk. The Clerk reported that bookings had already been taken though to the New Year.
67. WEATHER STATION PROJECT
Cllr Merrikin advised members of a project proposed by Lakers After School Science Club to set up a weather station. Members agreed that the information gathered could be useful in the future. Cllr Merrikin agreed to check with the Science Club that the information collected would be up to agreed official standards. Council agreed to fund a weather station for the Science club and that Cllr Howell agreed to advise the council on the type of station and Cllr Merrikin would liaise with Lakers School
68. NEWLAND STREET TOILETS
Cllr Allaway-Martin reported that the District Council still had £55,000 set aside for dealing with the toilets at Newland Street. She would be having another meeting with the District Council Officer in charge on Friday. She understood that the District Council capital budgets for 2008/09 would be finalized before the end of 2007.
69. FLOODING IN COLEFORD – PUBLIC MEETING
Members noted that a very useful and informative meeting had been held. The next meeting will be held on Saturday 23 February 2008.
70. TOWN CLERK SALARY
Members noted the national annual review of Clerks’ salaries recommended an increase of 2.47% backdated to April 2007.
A proposal was made the increase should be made in full.
Proposed: Cllr Phelps Seconded: Cllr Atherley
The proposal was agreed unanimously.
71. MEMBERS REPORTS
Cllr Howell reported that he had attended a meeting and the AGM of the Citizens’ Advice Bureau It was noted at the AGM that the Forest of Dean CAB had a projected deficit of £1,720 by the end of the year. It was recognized that the CAB was the only generalist advice agency in the Forest and had dealt with 6,000 cases last year.
Cllr Howell reported that he had attended a meeting of the Gloucestershire Market Towns Forum. A visit had been made to the Sherwood Energy Village in Nottinghamshire which was a showcase of energy efficiency for housing and businesses.
Cllr H Lusty reported that she had attended a meeting to celebrate the 10th anniversary of the Environmental Energy Trust and had made some useful contacts.
Cllr H Lusty reported that the Christmas Lights Committee had a surplus of decorations, some of which could be sold. There was also a need for additional storage for the existing decorations.
Cllr Merrikin suggested that there should be an audit of the existing lights and that any surplus revenue from sales should be returned to the Council. It was agreed that the Amenities Committee should liaise with the Christmas Lights Committee.
The Clerk reminded members that £4,000 had been allocated towards Christmas lights in this year’s budget and there may be a surplus which could be used towards the cost of a container for the lights.
Cllr Allaway-Martin reported that following complains about noise and litter outside the Red Lion public house, investigations had shown that the Red Lion did not own any land to the front of the building. The Red Lion now proposed to create an area to the rear for use by smokers. A licensing committee meeting will be held shortly to consider this.
Cllr Allaway-Martin advised members of proposals to redevelop land at Bank Street in order to help fund the cost of the new Community Centre. A meeting had been held by a proposed developer where proposals were revealed for building 41 housing units, some of which would be sheltered accommodation. The proposals would also result in the loss of 70 car par spaces.
Cllr Merrikin reported that she had attended a meeting of the Angus Buchanan Committee. It appears that the committee is keen to establish a skate board park and a youth shelter on the site as well as repairing potholes in the approach lane.
Cllr Weston left the meeting at 9.00pm
Cllr Atherley proposed a 15 minute extension to the meeting. This was agreed unanimously.
Cllr Phelps asked if it would be possible to have a stall for the White Ribbon Campaign when the Christmas lights were switched on. This was agreed unanimously.
72. PLANNING APPLICATIONS
It was proposed that the recommendations made by the Planning Committee at its meeting on 30th October 2007 be accepted.
Proposed: Cllr Phelps Seconded: Cllr Lusty
The proposal was accepted unanimously.
73. CORRESPONDENCE
Cllr Allaway-Martin informed members that an invitation had been extended to the Council to attend a fashion and recycling event held by students at Five Acres College.
The Mayor reminded members of forthcoming remembrance events at the cemetery and at the Clock Tower.
74. PAYMENTS
It was proposed to accept the payments due for the month of October 2007.
Proposed: Cllr Phelps Seconded: Cllr Collins
75. ANY OTHER BUSINESS
Coleford Town Council
Saturday 6 October 2007& Tuesday 16 October 2007
Saturday 6 October
Present:Â Â Â Â Â Â Â Cllrs Elsmore, H Lusty, Merrikin, Phelps, Atherley, Howell, C Lusty, Collins,
Cllr Allaway-Martin arrived 9.55 am
District Cllr Denis Riley, PCSO & Police Officer
Apologies:  Cllr Kay, Weston & District Cllr Edey
Tuesday 16 October
Present        Cllrs Elsmore, H Lusty, Merrikin, Phelps, Howell, C Lusty, Allaway-Martin
District Cllr Kay
Apologies Cllr Kay, Collins, Atherley & Weston & District Cllr Edey, Bensted & Riley
Declaration of Interest.Cllrs Merrikin, H Lusty, C Lusty, Phelps & Allaway Martin
DF13729/A
Angel Farm
Newland St
Coleford
GL16 8NA
Application for the erection of 100 dwellings
The Town Council objects to this application.
The Town Council acknowledges that this application falls within the Local Plan, is on a site designated for housing however there are significant difficulties within the application which makes this development untenable.
The Council is concerned that there area many inaccuracies within the application which illustrates that lack of thoroughness undertaken and lack of understanding of the area.
* the bus routes are wrong
* the traffic is travelling the wrong way up St Johns Street
* the access onto Cinderhill refers to access to 2 garages and it is access to 2 properties
* all children do not walk to school, 11+ travel by car to Lakers RFDC ( many -11 travel by car to St Johns & Coalway)
* the draft of Head report refers to a Community Centre and not the Community Enterprise Centre
Foul and Surface Water Drainage Assessment
1. The Council is staggered by Welsh Water’s support of this application stating that there are no problems coping with the extra sewage. The Council accepts that the sewage treatment plant at Newland is designed to have sufficient capacity but Welsh Water knows that there have been numerous spills in the past 2 years during heavy showers.
2. The connection of sewer at Orchard Cottage will only exacerbate the problem of the sewer overflowing into the culvert during heavy rain storms. This has occurred 3 times in 18 months.
3. An occurrence factor for flooding of 1 in 100 years is unacceptable when Welsh Water is working to an occurrence of 1in 80 years and it should be noted the government are securing the power station at Walham outside Gloucester against the highest predicted flood as it is believed the flooding is becoming unpredictable with the effects of climate change.
The Town Council demands that this problem is resolved by Welsh Water and the developer repairing and/or replacing the existing sewer and culvert in Newland Street and Whitecliff.
4. The Council would insist the FoDDC to recognise the Planning Inspector remarks that no development of Angel Farm should go ahead until the sewage situation has been resolved as set out in para 3.6 of the FoDDC District Local Plan
5. The area has a moderately thin layer of top soil over a bed of clay which results in water run off down Cinderhill and Hampshire Gardens causing flooding in heavy storms. (This happened 3 times in June & July 2007). The Council is very concerned that the development will exacerbate this situation
6. The Council is also concerned that the developers plan to sink bore holes to absorb the water. The type of sandstone rock under the clay layer is non absorbent hence the water run off will not be resolved only causing flooding at a lower level. The Council has not received a report of test holes. This contradicts para 3.5 of the Flood Risk Assessment.
Transport Assessment
1. The Council feels that the single access through Hampshire Gardens is insufficient. This is a residential road that provides parking for a hotel and restaurant as well as a day care centre. The properties only have parking for one vehicle. The road also has a blind bend.
2. The single access via Hampshire Gardens will cause considerable congestion on a busy road used by the emergency services. The morning rush of the school run and employees travelling to and from work already cause a considerable bottleneck.
3. The Council has great concern that the parking areas are in blocks with large expanses of concrete. This will exacerbate the existing problem of water run off in heavy storms.
4. The Council is greatly concerned for the safety of the proposed cycle path running onto Cinderhill due to the inadequate visibility splays at its junction. The path leaves the development and joins a lane which provides the only vehicle access to 2 properties. This means that no safety barriers can be placed at the end of the cycle path. Cinderhill is a very busy road providing access to both the FoDDC and the main car park in the town.
Environment Assessment
1. The Council is concerned that no survey for industrial contamination has been undertaken.
2. The Council is concerned that there has not been a comprehensive mining survey as it is known that adjacent businesses have experienced difficulties with unrecorded mine works and caverns.
3. The wildlife survey has been insufficient and a year long survey should be conducted to reflect the range of wildlife that is in this area. Climate change is known to have changed the breeding and hibernation patterns of dormice and field mice both known to be present on the site and there is no mention of the bats and other species of wildlife which are known to use the area.
4. The Council would like a light pollution and noise impact survey as the development is situated high above the rest of the town
5. The Council is concerned about the impact this development will have on the sky line. It is situated on one of the highest points in the town and will be visible from a great distance dominating the existing picturesque view of Coleford.
Design & Access Statement
1. There is no identifiable employment need for this housing. The development must be aimed at the commuter market travelling to Gloucester, Cheltenham, Bristol, Swindon and South Wales.
2. The Council would be interested to know what impact this housing will have on the bottlenecks of the A48 at Gloucester and Chepstow and the A40. This appears to be contrary to the Design Statement.
Local Services
The Council requires evidence that the developer has notified the following authorities of the potential population increase.
* Gloucestershire Primary Care Trust.
* Gloucestershire Ambulance Trust.
* Gloucestershire Fire Brigade Service.
* Gloucestershire Police (increased policing both during and after development).
* All relevant education authorities
The Council would like it noted that the doctors lists in Coleford are full and operating at 60% over capcity
Concerns and Conditions If the Application Is Granted
1. The Council would request that the development is single storey properties adjacent to Hampshire Gardens and Mushet Place to compliment the existing structures.
2. The Council recommends that a grey water system to collect rain water and use for toilets etc be installed.
3. The Council would require each property to be equipped with a water harvesting system the minimum of which is a water butt.
4. There is great emphasis in the application for the use of bicycles but no bicycle parking areas have been provided.
5. The Council insists that the properties should be carbon neutral having solar panels, solar-voltaic panels and a high degree of insulation
6. The Council would like a higher specification for the building work which is at present only just within government requirements.
7. The Council applauds that 40% of the development is for low cost housing but would however request that 70% of the 40% is for the rental market.
8. There is significant noise pollution from the GSK plant and properties should therefore be triple glazed.
9. The boundary with GSK plant should include sound barrier screening.
10. The Council would therefore request that land is compulsorily purchased so that entrance can be gained from Mushet Place.
11. The Council is keen that much of the existing vegetation, trees and shrubs are preserved.
12. The Council is keen to ensure that the rural nature of the area is reflected in the development
Concerns During The Construction Period
1. Increased number of heavy plant and machinery using the town centre.
2. Effects of damage caused by this additional traffic on the existing road network and Hampshire Garden sewers.
3. The blind bend at the junction of Cinderhill and Hampshire Gardens.
4. Overhead cables in Hampshire Gardens.
5. Effects of increased traffic at certain times of the day in the vicinity of the Day Centre and school routes.
6. Impact on local businesses, particularly those that rely on parking in Hampshire Gardens.
7. Daily cleaning of construction debris to prevent blockage of drains.
8. General site security.
Draft Heads of Terms
The Town Council is concerned that the suggested contributions to the town are predominantly for the proposed Community Enterprise Centre. The Town Council would like to see contributions towards
* A new health centre on the Angel Farm site to include a dental practice
* Funding for increased security in the town e.g. digital cctv cameras, extra PCSOs
* Contribution towards Street Warden funding
* Contribution towards the improvements of Coleford cemetery
* Contribution towards Lakers School and the Royal Forest of Dean College
* Funding for an extra ambulance
* Contribution towards teenage facilities e.g. a skate park
* Contribution towards the restoration of Whitecliff Furnace
District Councillor Riley informed members that the District Council had recently formed a climate change task group of which he was chairman. Further information would be issued as work progressed.
The meeting closed at 9.15pm.
DATE OF NEXT MEETING
The next meeting will be held at 7.00pm on Tuesday 27th November 2007.
Nov 27th Monthly Town Council Meeting Â
Full Council
27 November 2007
Agenda
Public Forum
75. To accept apologies
76. To receive declarations of interests
77. To approve the Minutes of meeting held on Tuesday 30 October 2007
78. To note matter arising from minutes of Tuesday 30 October 2007
79. To adopt the new Code of Conduct (attached)
Noting section 12/2 which gives members with a prejudicial interest to make representation at the public forum.
80. To consider Mr C Duncan’s proposals for eco friendly Christmas Lights
81. To agree donation to the Over 80’s Christmas Lunch
82. To agree donation to Milkwall Village Hall
83. To nominate a Town Councillor to the Bells Charity committee
84. To note reports from Members (for information only)
85. To note reports from District and County Councillors (for information only)
86. To agree the recommendations of the (see attached sheets)
a. Planning Committee
b. Office & Finance Committee
c. Amenities Committee
87. Presentation by Market Town Forum Mrs Marilyn Cox
re Coleford Enterprise Centre
88. To note correspondence (for information only, see attached list)
89. To agree payments (see attached list)
Dec 18th Monthly town Council Meeting Â
At a Meeting of the Coleford Town Council held at the Town House, Lords Hill Walk, Coleford on Tuesday 18th December 2007, there were present:
Councillor      Mr C Elsmore (Mayor)
Mr D Atherley (Deputy Mayor)
Mrs C Allaway-Martin
Mr D Collins
Mr C Howell
Mrs H Lusty
Mrs S Merrikin
Miss J Nicholson
Mr R Phelps
Mrs J Thorne
Mr M Weston
Also present: Inspector Burnside, Gloucestershire Constabulary
Simon Brown
PUBLIC FORUM
Inspector Burnside presented the Council with crime figures for the period 27 November – 17 December 2007 and comparisons with the same period last year. Overall crime figures showed a drop from 18 offences to 16 and also a drop in detection rates from 7 to 5. Inspector Burnside said that the low level of crime should be welcomed but advised that such low figures could give misleading appearances when expressed in percentage terms.
Inspector Burnside briefed the Council on events during and after a recent armed robbery in the Coleford area. He said that identification and rapid arrest of the offender had been greatly assisted by the excellent CCTV images on the premises where the offence had occurred. This amplified the deficiencies of the current CCTV system in place on the streets of Coleford which urgently needed updating in order to provide clearer images. He said the Police were also campaigning for an automatic number plate recognition system to cover the Forest area. Asked how soon the new equipment might be in place, Inspector Burnside said that a presentation would be made to the District Council early in the New Year and that it would be useful if the Town Council could lend its support to the upgrade by writing to the District Council.
It was agreed that this item would be put on the agenda of the next Council meeting for discussion.
90.      APOLOGIES
Apologies were received from Cllrs Kay, C Lusty and County Councillor Chamberlain.
91.      DECLARATIONS OF INTERESTS
Declarations of Interest were made by Cllr Lusty to item 94 (personal) and item 98 (prejudicial) and by Cllr Phelps to item 98 (personal).
92.      APPROVAL OF MINUTES OF PREVIOUS MEETING
It was proposed that the minutes of the meeting held on 29th November 2007 were accepted as an accurate record and signed by the Deputy Mayor.
Proposed: Cllr Phelps                  Seconded: Cllr Merrikin
93.      MATTERS ARISING
The Clerk reported that she was trying to set up a meeting to discuss Street Wardens with the portfolio holder responsible at the District Council. The Clerk said that 7 companies have shown an interest in quoting for the contract for grass cutting and flower planting for the Council.
98.      PLANNING APPLICATION FOR 10-14 NEWLAND ST.
Members discussed the proposals for development at 10-14 Newland Street. Whilst the design was welcomed and sympathetic, members had concerns relating particularly to sewage and surface water runoff as well as loss of commercial premises.
It was proposed that the Council objected to the application until such time as Welsh Water provide a scheme to deal with the problems of flooding in Coleford.
Proposed: Cllr Merrikin                Seconded: Cllr Weston
On being put to the vote, the motion was lost by 3 votes to 6.
A further proposal was made that the application be supported subject to the problems of sewage and surface water being addressed, amendments to road markings on Bowens Hill and the recognition of concern at the loss of business premises being made.
Proposed: Cllr Elsmore                Seconded: Cllr Phelps
On being put to the vote, the motion was carried by 7 votes to 2.
94.      CHRISTMAS LIGHTS
The Clerk advised the Council that the arrangements with the Christmas Lights Committee needed to be formalised. Members discussed the pros and cons of how arrangements should be managed and agreed that a member of the Christmas Lights Committee should be invited to attend the next Council meeting.
95.      COMMUNITY ENTERPRISE CENTRE
Members discussed the options for renting space at the new   Community Enterprise Centre. There were concerns that the Council would lose its current identity and space and that the centre would be too cramped for the Council’s purpose. In addition the Council had recently taken occupation of adjoining office space, thus increasing the amount of space currently available.
Because of these concerns, it was proposed that the Council elect to stay at its current premises.
Proposed: Cllr Phelps                  Seconded: Cllr Atherley
On being put to the vote, the proposal was carried with 10 votes in favour and one against.
In view of the Council’s decision it was agreed that it should review its decision to grant £25,000 towards the cost of the Community Enterprise Centre. The Clerk will check the decisions made at previous meetings. It was also agreed that the Clerk should investigate the possibility of purchasing the building it currently occupied.
96.      BUDGET FOR 2008/09
Members noted the budget and precept proposals for 2008/09. (budget attached to end of minutes). The Clerk informed the Council that this year’s increase amounted to 1.37%, below the rate of inflation and lower than the increase of 1.9% for 2007/08.
It was proposed that the budget recommendations be accepted.
Proposed: Cllr Merrikin                Seconded: Cllr Atherley
On being put to the vote, the proposal was accepted unanimously.
97.      CAR PARKING CHARGES
Members noted the proposal by the District Council to introduce car-parking charges in Coleford.
Cllr Allaway-Martin reported that a recent audit by the District Council had shown up significant issues relating to access and maintenance of car parks. Currently £500,000 was needed to fund maintenance.
Members were concerned that the introduction of charge would discourage visitors to the town, increase roadside parking and were not confident that money raised from charges would not be wholly spent on improving car-parking facilities.
It was proposed that the Council objected to the introduction of car parking charges.
Proposed: Cllr Phelps                  Seconded: Cllr Atherley
On being put to the vote the motion was carried by 5 votes to 2 with one abstention.
99.      MEMBERS’ REPORTS
Cllr Allaway-Martin reported that she had attended a Social Enterprise meeting to discuss the future of health provision and the forest hospitals. A way forward had been agreed and a detailed business plan drawn up. There was a real feel that issues were being progressed in a positive way for the Forest.
Cllr Weston reported that the Highways Department had been informed that drains in St. John’s Street were blocked.
Cllr Merrikin reported that members of the Buchanan Committee would like to have discussions with the Council about proposals for the future. A copy of the Committee’s accounts had been obtained which showed a credit balance of £28,000. It was agreed that the Chairman of the Buchanan Committee should be invited to attend a Council meeting in order to discuss issues of mutual concern.
Cllr Howell reported that he had been unable to attend the December Citizen’s Advice Bureau meeting but would be available for the next one.
The Mayor commented on efforts being focussed on Cinderford Regeneration and the potential for both positive and negative impact on Coleford. It was agreed that the portfolio holder for regeneration at the Forest of Dean District Council should be invited to attend a future Council meeting.
100. REPORTS FROM DISTRICT AND COUNTY COUNCILLORS
There were no reports.
101. TO AGREE PLANNING COMMITTEE RECOMMENDATIONS
It was proposed and agreed that the planning committee should be given delegated authority and the changes to Standing Orders should be accepted.
Proposed: Cllr Phelps Seconded: Cllr Collins
102. TO NOTE CORRESPONDENCE
Members noted the list of correspondence received since the last meeting. The Clerk said that copies of all correspondence were available to read in the office.
103. TO AGREE PAYMENTS
It was proposed and accepted that the list of payments be accepted.
Proposed: Cllr Phelps Seconded: Cllr Atherley
The meeting closed at 9.00pm
At a Meeting of the Coleford Town Council held at the Town House, Lords Hill Walk, Coleford on Tuesday 18th December 2007, there were present:
Councillor Mr C Elsmore (Mayor)
Mr D Atherley (Deputy Mayor)
Mrs C Allaway-Martin
Mr D Collins
Mr C Howell
Mrs H Lusty
Mrs S Merrikin
Miss J Nicholson
Mr R Phelps
Mrs J Thorne
Mr M Weston
Also present: Inspector Burnside, Gloucestershire Constabulary
Simon Brown
PUBLIC FORUM
Inspector Burnside presented the Council with crime figures for the period 27 November – 17 December 2007 and comparisons with the same period last year. Overall crime figures showed a drop from 18 offences to 16 and also a drop in detection rates from 7 to 5. Inspector Burnside said that the low level of crime should be welcomed but advised that such low figures could give misleading appearances when expressed in percentage terms.
Inspector Burnside briefed the Council on events during and after a recent armed robbery in the Coleford area. He said that identification and rapid arrest of the offender had been greatly assisted by the excellent CCTV images on the premises where the offence had occurred. This amplified the deficiencies of the current CCTV system in place on the streets of Coleford which urgently needed updating in order to provide clearer images. He said the Police were also campaigning for an automatic number plate recognition system to cover the Forest area. Asked how soon the new equipment might be in place, Inspector Burnside said that a presentation would be made to the District Council early in the New Year and that it would be useful if the Town Council could lend its support to the upgrade by writing to the District Council.
It was agreed that this item would be put on the agenda of the next Council meeting for discussion.
90. APOLOGIES
Apologies were received from Cllrs Kay, C Lusty and County Councillor Chamberlain.
91. DECLARATIONS OF INTERESTS
Declarations of Interest were made by Cllr Lusty to item 94 (personal) and item 98 (prejudicial) and by Cllr Phelps to item 98 (personal).
92. APPROVAL OF MINUTES OF PREVIOUS MEETING
It was proposed that the minutes of the meeting held on 29th November 2007 were accepted as an accurate record and signed by the Deputy Mayor.
Proposed: Cllr Phelps Seconded: Cllr Merrikin
93. MATTERS ARISING
The Clerk reported that she was trying to set up a meeting to discuss Street Wardens with the portfolio holder responsible at the District Council. The Clerk said that 7 companies have shown an interest in quoting for the contract for grass cutting and flower planting for the Council.
98. PLANNING APPLICATION FOR 10-14 NEWLAND ST.
Members discussed the proposals for development at 10-14 Newland Street. Whilst the design was welcomed and sympathetic, members had concerns relating particularly to sewage and surface water runoff as well as loss of commercial premises.
It was proposed that the Council objected to the application until such time as Welsh Water provide a scheme to deal with the problems of flooding in Coleford.
Proposed: Cllr Merrikin Seconded: Cllr Weston
On being put to the vote, the motion was lost by 3 votes to 6.
A further proposal was made that the application be supported subject to the problems of sewage and surface water being addressed, amendments to road markings on Bowens Hill and the recognition of concern at the loss of business premises being made.
Proposed: Cllr Elsmore Seconded: Cllr Phelps
On being put to the vote, the motion was carried by 7 votes to 2.
94. CHRISTMAS LIGHTS
The Clerk advised the Council that the arrangements with the Christmas Lights Committee needed to be formalised. Members discussed the pros and cons of how arrangements should be managed and agreed that a member of the Christmas Lights Committee should be invited to attend the next Council meeting.
95. COMMUNITY ENTERPRISE CENTRE
Members discussed the options for renting space at the new Community Enterprise Centre. There were concerns that the Council would lose its current identity and space and that the centre would be too cramped for the Council’s purpose. In addition the Council had recently taken occupation of adjoining office space, thus increasing the amount of space currently available.
Because of these concerns, it was proposed that the Council elect to stay at its current premises.
Proposed: Cllr Phelps Seconded: Cllr Atherley
On being put to the vote, the proposal was carried with 10 votes in favour and one against.
In view of the Council’s decision it was agreed that it should review its decision to grant £25,000 towards the cost of the Community Enterprise Centre. The Clerk will check the decisions made at previous meetings. It was also agreed that the Clerk should investigate the possibility of purchasing the building it currently occupied.
96. BUDGET FOR 2008/09
Members noted the budget and precept proposals for 2008/09. (budget attached to end of minutes). The Clerk informed the Council that this year’s increase amounted to 1.37%, below the rate of inflation and lower than the increase of 1.9% for 2007/08.
It was proposed that the budget recommendations be accepted.
Proposed: Cllr Merrikin Seconded: Cllr Atherley
On being put to the vote, the proposal was accepted unanimously.
97. CAR PARKING CHARGES
Members noted the proposal by the District Council to introduce car-parking charges in Coleford.
Cllr Allaway-Martin reported that a recent audit by the District Council had shown up significant issues relating to access and maintenance of car parks. Currently £500,000 was needed to fund maintenance.
Members were concerned that the introduction of charge would discourage visitors to the town, increase roadside parking and were not confident that money raised from charges would not be wholly spent on improving car-parking facilities.
It was proposed that the Council objected to the introduction of car parking charges.
Proposed: Cllr Phelps Seconded: Cllr Atherley
On being put to the vote the motion was carried by 5 votes to 2 with one abstention.
99. MEMBERS’ REPORTS
Cllr Allaway-Martin reported that she had attended a Social Enterprise meeting to discuss the future of health provision and the forest hospitals. A way forward had been agreed and a detailed business plan drawn up. There was a real feel that issues were being progressed in a positive way for the Forest.
Cllr Weston reported that the Highways Department had been informed that drains in St. John’s Street were blocked.
Cllr Merrikin reported that members of the Buchanan Committee would like to have discussions with the Council about proposals for the future. A copy of the Committee’s accounts had been obtained which showed a credit balance of £28,000. It was agreed that the Chairman of the Buchanan Committee should be invited to attend a Council meeting in order to discuss issues of mutual concern.
Cllr Howell reported that he had been unable to attend the December Citizen’s Advice Bureau meeting but would be available for the next one.
The Mayor commented on efforts being focussed on Cinderford Regeneration and the potential for both positive and negative impact on Coleford. It was agreed that the portfolio holder for regeneration at the Forest of Dean District Council should be invited to attend a future Council meeting.
100. REPORTS FROM DISTRICT AND COUNTY COUNCILLORS
There were no reports.
101. TO AGREE PLANNING COMMITTEE RECOMMENDATIONS
It was proposed and agreed that the planning committee should be given delegated authority and the changes to Standing Orders should be accepted.
Proposed: Cllr Phelps Seconded: Cllr Collins
102. TO NOTE CORRESPONDENCE
Members noted the list of correspondence received since the last meeting. The Clerk said that copies of all correspondence were available to read in the office.
103. TO AGREE PAYMENTS
It was proposed and accepted that the list of payments be accepted.
Proposed: Cllr Phelps Seconded: Cllr Atherley
The meeting closed at 9.00pm
